SUNYLA Council > June 6, 2012 @FIT, New York City

OLIS report (in text and attached)


John Schumacher:
SUNY Office of Library and Information Services
Report to SUNY Librarians Association 
John Schumacher (
June 6, 2012

SUNYConnect LMS and Related Activities
•   For news about moving to a single/shared bibliographic record catalog see the next section;
•   Service Pack 3723 upgrade has been completed on campus development areas;  production region upgrades will be done in June 2012;
•   Aleph hardware upgrade process: software scheduled to be installed on a test server June 5, 2012;  process and timeframe for full cutover will be established in another month; upgrades are necessary as current servers are old and system is outgrowing  their capacity;
•   The OCLC Reclamation Project has been completed (52 library catalogs and over 8 million records processed); thanks for your efforts Maggie (OLIS).

OLIS – SCLD – SUNYLA Collaborations
•   At the SUNY Council of Library Directors April 2012 meeting,  library directors from the Comprehensive Colleges, Community Colleges and Colleges of Technology agreed to support concept of  a shared bibliographic/one record catalog
o   the OLIS will convene a group of catalogers from across the SUNY sectors to discuss what a shared catalog will mean in terms of Aleph and workflow; work from this group will then be shared with the broader SUNY library community for feedback and review;
o   OLIS has already begin the process of determining what will be needed to consolidate bibliographic files (technical and Aleph functionality analysis);
o   Actual work on the consolidation would begin after the hardware migrations;
o   Too soon to say what the timeframes might be for this work;
•   Logan Rath (representing SUNYLA) and Holly Heller-Ross (representing SCLD) reviewed the initial library certificate proposal; they redesigned the concept with revised objectives and outcomes; the program is now called “Innovative Library Services through Technologies”; the revised proposal was submitted to SCLD; work continues with the SUNY Center for Professional Development.

Electronic Resources 
•   The E.Resources Team has unanimously endorsed continuation with EBSCO as the major provider of SUNYConnect electronic resources; this recommendation is supported by SUNYConnect governance;  all SUNYConnect electronic resources continue as is and with the following additions as of July 1, 2012: Applied Science & Technology Full Text, Education Full Text, Energy & Power Source, Entrepreneurial Studies Source, Humanities Full Text, LGBT Life with Full Text, Social Sciences Full Text;
•   The Team requested and received SUNYConnect-wide price proposals for a variety  of databases and resources; additional information will be shared with the SUNYConnect Coordinating Committee (SCC); if interested in more information on this, contact John Schumacher;
• offers – EBSCO ebook Academic Collection (via OLIS wiki); Springer (2012 titles and back list) pricing - and subject collection pricing -
•   The Prendismo (business, leadership and entrepreneurship video clips ) free trial access is through June 

SUNY Business Intelligence Initiative (Library Project)
•   The SBII system ( has been updated: bibliographic data (end of 2011), circulation data (2007 – 2011);
•   Work is underway to have University at Buffalo data added to the system;
•   For more information and access to the SBII Library Project, see

SUNYConnect Discovery System
•   OLIS is collecting information and reviewing available products to help support the development of an RFP, if necessary, for the eventual procurement of a SUNYConnect-wide discovery software.

News (OLIS, SUNYConnect, and other)
•   Empire Library Delivery Task Force vendor announcement:
•   SUNY librarians are urged to submit Innovative Instruction Technology Grant proposals; see for more information;
•   Interviews have begun for Lead Programmer Analyst position to be shared by OLIS and SLN.

SUNYConnect Information / Resources
•   For additional information about SUNYConnect
•   OLIS’ Footprints Service Request System
•   OLIS Support Portal
•   SUNYConnect union catalog 
•   The OLIS web log -


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