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Messages - Danharms

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61
March 11, 2011 @ Dutchess / SUNYLA Archves Committee Report
« on: March 10, 2011, 01:57:01 PM »
SUNYLA Archives Ad Hoc Committee Report
Dan Harms, Chair

March 9, 2011

The following are the current draft archives plans for various areas in SUNYLA (save for the president’s, which was lost in a hard drive crash and being recovered).  I’m going to run them by the committee for more feedback. 

I would encourage others to submit their plans.  I’d especially like to get one from the second vice president, as the conference is such an important part of our association.

Sincerely,

Dan

SUNYLA Archives Plan – 1st Vice-President/President-Elect

The 1st VP shall save:
•   Official correspondance (resolutions, letters, etc. sent or received by the 1st VP on behalf of the organization)
•   Other documents deemed important to preserving the history of the organization

These documents shall be submitted in paper form to the SUNYLA Archives housed at the State University of New York at Buffalo. Printouts of electronic documents should be accompanied by electronic copies in PDF format or another form selected for its long-range usability.

Collected materials (and electronic copies as appropriate) will be submitted upon leaving office.

Please see the SUNYLA Archives Policy for further information.


SUNYLA Archives Plan – Secretary

The Secretary shall save:
•   Approved Minutes of Council and Executive meetings
•   Official correspondance (resolutions, letters, etc. sent or received by the Secretary on behalf of the organization)
•   Election documents (ballot, candidate statements, etc.)
•   Other documents deemed important to preserving the history of the organization

These documents shall be submitted in paper form to the SUNYLA Archives housed at the State University of New York at Buffalo. Printouts of electronic documents should be accompanied by electronic copies in PDF format or another form selected for its long-range usability.

Collected materials (and electronic copies as appropriate) will be submitted per the following schedule:
•   Minutes:  by August 1 of each year (Minutes still need to be posted on the SUNYLA website, this does not replace that)
•   Correspondance:  upon leaving office
•   Election documents:  upon leaving office
•   Other:  upon leaving office

Please see the SUNYLA Archives Policy for further information.


SUNYLA Archives Plan – Treasurer

I guess my plan would be that then.

1.   Retain everything, so far as is possible, either in print or online form.
2.   Once a year (conference time makes sense to me) give copies of the year’s treasurer’s reports to someone in charge of taking them to the archives (or mail them if that’s easier).  This might be superseded if the reports are submitted to the archives in conjunction with the minutes.
3.   Attempt, as time allows, to evaluate remaining documents for importance and send copies to archives as appropriate. Once “the box” has been evaluated, this should be done as the documents are produced, for instance if I create a report for a particular purpose, or a vote happens on something affecting the treasury, make a copy then and send it to the archives, so it doesn’t get lost in a pile.


SUNYLA Archives Plan – Web Manager

The Web Manager shall, in accordance with the SUNYLA Archives Plan, submit a copy of the SUNYLA website, in print and electronic format, as it appears at the end of a membership year.

Any relevant correspondence shall also be submitted.


62
November 19, 2010 @ Onondaga / Re: Campus Updates
« on: November 18, 2010, 12:53:54 PM »
SUNY Cortland is welcoming two new additions to the staff:  Roger Cotrofeld, who is our Associate Director of the Information Resources Support Center, and Ann Lang, our Keyboard Specialist for Periodicals.  They join Steve Bergman, Nancy Mead, and Sharon Consler, who have joined the IRSC from the help center.

A search for multiple adjunct librarians is ongoing.

The library portal is up and running.  Thanks to Loren Leonard and Jennifer Kronenbitter for all their hard work.

Our new website, geared toward prospective students, has been unveiled:  http://library.cortland.edu/


63
September 10, 2010 @ Onondaga / Re: Campus Updates
« on: September 08, 2010, 09:52:38 AM »
At Memorial Library, we have opened our new Information Resources Support Center, integrating technology help with the circulation desk.  The search for the supervisor of this area is still ongoing.

64
June 16, 2010 @ Brockport / Re: Campus Updates
« on: June 14, 2010, 05:04:07 PM »
We'll see the departure of two employees - Linda Davenport and Jennifer Taft in Public Services - shortly.

The library is bringing together the Help Center and Circulation to create the Information Resources Support Center, based in the library.  A new manager will be hired for this position, reporting to the Directors of the Library and Academic Computing.

Congratulations to Anita Kuiken, who is expecting twins!


65
June 16, 2010 @ Brockport / Ad Hoc Archives Report
« on: June 14, 2010, 04:59:32 PM »
I have yet to see any Archives plans from anyone, though I have yet to read those on the forums already.

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