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Topics - wlwest

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31
June 11, 2014 Council Meeting @SUNY Albany / Membership Development Committee
« on: June 09, 2014, 02:22:42 PM »
Here are the latest membership stats:

Current members = 200
New members in 2013/14 =57
Delegates = 45 (current members = 33)

The membership social is Wednesday 6/11 at 5:30pm in the NE wing of the University Library
Next Committee meeting is Wednesday 6/11 during the SIG slot 4-5pm in Terrace Lounge (CC)

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March 21, 2014 Council Meeting @SUNY Albany / Membership Development Committee Report
« on: March 20, 2014, 04:19:55 PM »
The committee work for the most part has been focused on the annual conference membership social.  The social will be very much like the one we had at FIT, which everyone seemed to enjoy.  Plan for music, drinks, appetizers and plenty of conversation. 

I've continued to housekeeping on the membership directory.   I have been working with members who have had questions about their memberships.

Here is a breakdown of our membership at this moment:

current memberships:                            131
new members for 2014:                            5
total number of delegates                        45
delegates with current memberships       24

I just want to remind/reinforce that in order to get the membership rates for the annual conference, folks need to have a current membership (2014).  I am happy to field any questions about memberships.  I've been working closely with Greg on this.

33
March 21, 2014 Council Meeting @SUNY Albany / 2014 conference update
« on: March 20, 2014, 04:01:44 PM »
Here's what going on with the conference:

We are finishing up the registration form.  We are planning to open before the end of the month
We have our speakers and presentation scheduled for the most part. 
Poster sessions, vendors and a couple Friday presentations are still in the works

It's been challenging doing the 3 conferences and I would like to thank everyone for the patience, understanding and help.  It's starting to all  coming together and I'm hoping that it is going to be a memorable (in a good way) conference.

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November 20, 2013 Council Meeting @SUNY FIT / NYLA Liaison Report
« on: November 19, 2013, 08:14:39 PM »
Nothing at this time.  I expect to have some news at our next meeting.  Sorry folks it's a meeting timing issue!

Update:

NYLA hired a Government Relations staff person - Mike Neppl, he is also a councelor
At the annual meeting they voted for a change in the organizational dues structure
-organizational dues now bundled with memberships. It will be pro-rated by budget.

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November 20, 2013 Council Meeting @SUNY FIT / 2014 conference news
« on: November 19, 2013, 08:13:33 PM »
The conference committee has been working to prepare for this year's event.  Locking down speakers, coordinating with folks from the other 2 conference.  Carol Anne and I are happy to talk details and answer any questions at the meeting.

*****We need to address the discounts on our web page.  We would like to put up our web page,  send out a call for session proposals and poster sessions in the near future, etc.  but need to get that taken care of first.  I set out an email a couple weeks back but no responses.*****

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November 20, 2013 Council Meeting @SUNY FIT / Membership Development Committee Report
« on: November 19, 2013, 08:07:19 PM »
As of this moment, we have 114 current members.  23 of those current members with current memberships are delegates (out of 46 total delegates.

I have been working in membership database to keep it neat & tidy.  I will be pestering Greg about pending memberships once he is back from sabbatical (this week I think!)  I'll send out another reminder to those with expired memberships once Greg and I catch up.


We should probably talk about finalizing the layout/wording of the brochure (correct me if I'm wrong Rosanne)

37
September 20, 2013 Council Meeting @SUNY Onondaga / NYLA Liaison Report
« on: September 19, 2013, 02:25:06 PM »
I have no news yet.  I will be meeting with Elaine Lasda Bergman on Monday to exchange information.

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September 20, 2013 Council Meeting @SUNY Onondaga / 2nd Vice-President/Conference Chair
« on: September 19, 2013, 09:14:45 AM »
The plans for the 2014 conference in Albany are underway.   Here's how things are shaping up so far:

Since the preconferences are going to fall in the middle of the conference this year, expect to see something like "professional development" programs on Wednesday. In an effort to ensure there is something for everyone, the conference programs will be organized around tracks or themes:
   Archives & Special Collections
   Cataloging & Technical Services
   Collection Development & Reader Advisory
   Instruction & Information Literacy
   Public Services & Interlibrary Loan
   Reference
   Systems & Information Technology

A call for proposals and poster sessions will go out next month. 

We listened to your feedback and we will be having dinner together aboard the Dutch Apple on Thursday evening.  The link for the cruise is http://www.dutchapplecruises.com/main/index.php.


Friday will be a little different this year.  The conference will extend into the afternoon.  The focus will be on authors and writing.  We are working on lining up some authors to present and do book signings.

Things are moving along really well.  The biggest challenge (not obstacle) is coordinating between 3 different organizations to make sure everyone gets what they want & need.  We are very excited to have this opportunity to host the conference for SUNYLA. 

Any committees or groups that want time and locations set aside for meetings should contact me as soon as possible.


39
September 20, 2013 Council Meeting @SUNY Onondaga / Membership Development Committee Report
« on: September 19, 2013, 08:43:00 AM »
Membership Statistics:

As of September 18,2013 there are 98 members in SUNYLA with current memberships.  In SUNYLA, there are 65 delegate positions; 46 delegates have been identified so far and 25 are currently members.


Membership Report:

1)   Since the MDC chair is also the 2nd Vice-President/Conference Chair, the committee will be working very closely with this Local Arrangements Committee for this year’s conference. 
2)   The Rosanne Humes and Mary Timmons have been working on a SUNYLA brochure that could be used by the delegates to increase membership and to provide new members with basic information about the organization.  There will be a draft of the brochure presented at the council meeting on Friday.
3)   The committee has sent out a message to the membership on the listserv, reminding SUNLYA members that memberships expired in June and to renew their memberships.  We saw a 45% increase in membership renewals since then.


Respectfully Submitted By:

Wendy West, Membership Development Committee Chair

40
June 12, 2013 Council Meeting @SUNY Buffalo State / Membership Development Committee Report
« on: June 10, 2013, 03:06:23 PM »
As of June 10, 2013, there are 268 members in SUNYLA with current memberships.  That's an increase of 76 members since our March meeting.   41 of those current members have renewed for 2014.  There are 65 delegate positions; 45 delegates have been identified in the database and 39 are currently members. 6 of those delegates have renewed for 2014.

Committee activities since our last meeting:
1)  There have been a number questions about membership status.
3)  A couple delegates have contacted me to to edit entries in the membership directory.  This is extremely helpful and I greatly appreciate the delegates who have looked at the memberships for their campus and provided me with up-to-date information.  Please keep this kind of information coming.
4)  Clean-up to the directory was done, removing incomplete or duplicate entries created at the point of renewal or joining.
5)  Maintained contact with the conference committee about the membership social.

41
March 22, 2013 Council Meeting @SUNY Buffalo State / Membership Development Committee Report
« on: March 19, 2013, 11:48:22 AM »
As of March 19, 2013, there are 192 members in SUNYLA with current memberships.  That's an increase of 55 members since our January meeting.   There are 65 delegate positions; 44 delegates have been identified in the database and 35 are currently members.

Committee activities since our last meeting:
1)  Email reminder about membership renewal went out to the members who renewed last year but not this year (valid 2012)
2)  There have been a number questions about membership status and how to renew that came up as a result of the email (#1)
3)  Several delegates have contacted me to to edit entries in the membership directory.  This is extremely helpful and I greatly appreciate the delegates who have looked at the memberships for their campus and provided me with up-to-date information.  Please keep this kind of information coming.
4)  Other edits for the membership directory are on-going

42
Jan. 17, 2013 Council Meeting @SUNY New Paltz / Membership Development Committee Report
« on: January 16, 2013, 01:34:31 PM »
As of January 16, 2013, there are 137 members in SUNYLA with current memberships.  That's an increase of 27 members since our November meeting There are approximately 16 members pending payment confirmation in the directory from December/January.   There are 65 delegate positions; 45 delegates have been identified in the database and 28 are currently members (several are pending payment confirmation).

Committee activities:
1)  We are continuing to work with the conference committee on the plans for the membership social.
2)  There have been a several questions about membership status and one request for a letter verifying membership.
3)  Continuing to edit the entries in the membership directory.

43
Nov. 16, 2012 Council Meeting @SUNY IT, Utica / Membership Development Report
« on: November 14, 2012, 09:15:37 AM »
As of November 14, 2012, there are 110 members in SUNYLA with current memberships.  There are 41 members pending payment confirmation in the directory.   there are 65 delegate positions; 47 delegates have been identified so far and 22 are currently members.

Committee activities:
1)  We are working with the conference committee on the plans for the membership social.

2)  There have been a few questions about memberships expirations.  There still seems to be some confusion among the membership about the start and end of the membership year.  I'm currently writing up a email to send out to the list which will hopefully clear up some of the existing confusion and remind folks to renew their memberships.

3)  Continuing to edit the entries in the membership directory.

44
Sept 21m 2012 @SUNY Empire, Saratoga Springs / Membership Development Committee report
« on: September 18, 2012, 04:04:40 PM »
As of Sept. 18, 2012, there are 70 members in SUNYLA with current memberships.  There are 37 members pending payment confirmation in the directory.  Among those are 16 new members, including one delegate.  In SUNYLA, there are 65 delegate positions; 46 delegates have been identified so far and 17 are currently members.

Committee activities:
We have gotten very good feedback about the the membership social at the conference at FIT this past June.  The vendor who sponsors the social was VERY happy and said that the social was exactly what they had hoped for.  I've heard that the vendor said this on several occasions during the course of the conference.  That was good to hear.

There have been a few questions about memberships expirations but I still need to confirm that the information from the conference is up to date in the directory before I am confident about the membership numbers.  I have begun cleaning up one of the tables but still need to confer with Greg and Logan about some of the entries.

45
June 6, 2012 @FIT, New York City / Membership Development Committee report
« on: June 04, 2012, 02:11:29 PM »
Membership Development Committee Report
June 4, 2012

Membership Statistics:

Membership Statistics:

As of September 15, 2009 there are 287 current members in SUNYLA, 239 are valid for 2012 and 48 valid for 2013. There are 62 new members as of July 2012. In SUNYLA there are 65 delegate positions; 41 delegates have been identified so far and 27 are currently members.

Membership Proceedings:

1.   The Membership Development Committee has been working with the conference committee and local arrangements folks to plan for the membership social.  It was decided that this year’s event would be a cocktail “hour” leading up to the dine-around dinners.
2.   Worked with new treasurer, G. Bobish and L. Rath, to clean-up duplicate and existing membership records and update the functionality of the member directory to better meet our administrative needs.
3.   The committee has been working on updating the membership brochure (pdf).
4.   Membership renewal reminders will be going to the members after the conference
5.           The Committee's next meeting will be Wednesday evening, 6/5.

Respectfully Submitted By:

Wendy West, Membership Development Committee Chair

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