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Messages - GregB

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31
June 3, 2015 Council Meeting @ Purchase (Annual) / Treasurer's report
« on: June 02, 2015, 03:09:48 PM »
Hi everyone, I've attached the treasurer's report here. Our bank balance is $23,498.52. We also currently have 33,804.77 in paypal, most of which is conference money that will eventually be transferred to the conference account to pay bills. I don't have any way to predict how much of that we'll get back after the conference account is closed out, but there are a fair number of membership payments in there, so we can expect to keep at least some of it.

Thanks, and I'll see you at the conference tomorrow!

Greg

32
March 13, 2015 Council Meeting @ Purchase / Treasurer's Report
« on: March 10, 2015, 01:25:22 PM »
I have attached the latest treasurer's report. We've spent a little money, but are still doing great. The balance once all the outstanding checks are cashed is $25,896.84, plus $10, 386.11 in paypal (about half of which is vendor payments for the conference).



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Sure, I just can't get enough!

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January 23, 2015 Council Meeting @ FIT / Treasurer's report
« on: January 21, 2015, 12:47:38 PM »
Hi everyone,

I've attached the 2014 annual treasurer's report. We are doing fine. We have just over $31k in the bank, and we have 5244.63 in paypal, almost all from memberships. Go members!

I just submitted our IRS e-postcard that says we normally (average of latest 3 years) make under $50,000/year, and if past years are any indication it should be accepted in the next few d̶a̶y̶s̶ (edit: minutes. I just got the email that it was accepted. We live on). For those interested, for the last 3 years our gross income was:

2012: $63,343.92 (in statistics I believe this is known as an "outlier")
2013: $27,570.43
2014: $23,051.86

Any questions just let me know!

Greg

35
November 14, 2014 Council Meeting @SUNY Albany / Treasurer's report
« on: November 13, 2014, 04:08:57 PM »
As you can see from the attached report, we are doing fine, having gotten all the conference money back and then some. There are a few checks I've written to reimburse people that aren't in there yet, and I haven't transferred over some money from paypal from memberships, but otherwise this is what we've got. Please let me know if you have any questions!


36
September 26, 2014 Council Meeting @SUNY IT / Treasurer's Report
« on: September 22, 2014, 01:17:27 PM »
Hi,

Here is the latest treasurer's report. Nothing major to report, but there are two sources of money not in the spreadsheet:

$4,438.97 in our paypal account, and something around $17k in the 2014 conference account that we'll get back after everything is balanced out.

So the total of all accounts is approximately $35k. 

Thanks, and let me know if you have any questions!

Greg

37
June 11, 2014 Council Meeting @SUNY Albany / Treasurer's report
« on: June 10, 2014, 12:59:50 PM »
Hi everybody!

The latest treasurer's report is attached - not a terribly eventful couple of months on the treasury front. $15,437.22 in the bank, $1,766.44 in paypal, so $17203.66 total in the coffers.

The conference money is being handled by NYLA, so we won't know about that until it's all said and done, but Carol Anne's done a great job with vendors again, so we're in pretty good shape there. Please talk to the vendors so they keep supporting us!

Thanks, and let me know if you have any questions!

Greg

38
March 21, 2014 Council Meeting @SUNY Albany / Treasurer's report
« on: March 18, 2014, 01:45:29 PM »
We have money, but not as much as we thought.  :(

Apparently Buffalo State forgot to cash our housing check for an unreasonably long time, so I had to write a new one for $7850. >:(

That plus the startup money for 3Ts and the main conference brings our balance down to $15,735.65, which is still not bad.  :)

Spreadsheet attached!

39
November 20, 2013 Council Meeting @SUNY FIT / Albany report
« on: November 18, 2013, 03:23:17 PM »
Hi from Albany!

The latest news is that we're currently holding interviews for a new AD for User Services, to fill the position left vacant when Mary Jane Brustman retired. We've got 4 candidates, and are very hopeful we'll have a great new library faculty member soon!

40
November 20, 2013 Council Meeting @SUNY FIT / Treasurer's report
« on: November 18, 2013, 03:17:07 PM »
Hi everyone, attached is the latest treasurer's report. The only thing not included in this spreadsheet at this point is  $1,153.43 that is in paypal, all membership dues paid after the conference. The good news is that our balance is now $26,734.38, thanks to Carol Anne's excellent work with conference vendors, and Mark's excellent work with the conference itself! There is no bad news, at least in terms of the SUNYLA treasury.  :D

So we have plenty of money for startup of both the main conference and 3Ts if they need it. Great job guys!

Thanks!

Greg

41
September 20, 2013 Council Meeting @SUNY Onondaga / Albany Report
« on: September 19, 2013, 01:31:58 PM »
I'm probably missing tons of stuff since I've been out on sabbatical, but when I do stop in everything seems great!

One thing I'm aware of is that Mary Jane Brustman, our AD for User Services retired this summer, and we're in the process of looking for her replacement. I believe phone interviews are slated to begin in the next couple of weeks. Also our new President will be formally inaugurated this semester and there are tons of events planned around that.

Greg

42
September 20, 2013 Council Meeting @SUNY Onondaga / Treasurer's Report
« on: September 19, 2013, 01:27:51 PM »
Hi everybody, here is the latest treasurer's report!

The balance in the bank right now is $6,562.10, but that will change when I get the bill/remaining funds from the conference back.

So far the PDG donation program has earned $45 from checks, and $85 from paypal, for a grand total of $130, not a bad participation rate considering they're all $5 donations!

I've updated paid memberships in the database as of last week, so if you paid for 2014 before that, and you're not updated yet, please let me or Wendy know and we'll sort it out. There are probably some people who paid with their conference registrations who have slipped through the cracks.

That's all!

OR IS IT?

I just put together what small information I have regarding the 3Ts conferences in a spreadsheet, and have posted it below. Enjoy!


43
Attached is the latest treasurer's report. Note that our currently available funds are $4,918.09.

However, as it says at the bottom of the report, we have about $20,000 of conference-related money between the bank and paypal. Most of that will pay conference bills, but some of it will go to the main account because it comes from memberships paid via the conference registration. It will take a while to sort out what amounts go where, but unless the conference ends up costing way more than planned, we should get to keep a couple thousand dollars of that money. I didn't include this money in the main spreadsheet because I normally (in pre-paypal days) didn't even see it until the conference accounts are closed out, but since it's there I figured I'd mention it.

Hope the weather in Buffalo is less damp than it is here!

Greg

44
Hi everyone. As is usual for this time of year the report is short. I've attached the Income/Expense report, and the only thing I have to add is to point out the line at the bottom noting that there is some membership dues money still in paypal that hasn't been transferred to the bank yet, so we actually have $8191.05.

Thanks!

Greg

45
Jan. 17, 2013 Council Meeting @SUNY New Paltz / Treasurer's Report
« on: January 15, 2013, 01:08:35 PM »
 :o I present to you the longest Treasurer's report ever:

1. The 2012 annual report is attached. Our balance after all major expenses prior to the two conferences is $6015.32. So, we're not broke, but a slightly larger buffer would be nice.

2. I just submitted the e-postcard to the IRS stating that we normally make less than $50,000 in gross receipts per year. The IRS definition of "normally" is that we average less than $50,000 over the past 3 years. The e-postcard was accepted, so no more filing for this year. For those interested, the past 3 years' gross receipts were:

2010: $19,128.51
2011: $10,129.53
2012: $63,343.32 (Unfortunately the forum software doesn't provide a smiley bowing to Carol Anne...)

The average of those three years is $30,867.32, so we're good even though last year we went over. However, if anyone plans on making more than $76,000 next year, we'll need to hire an accountant to file taxes. :)

3. Proposed schedule for depositing membership checks/request for clarity/policy on sending out renewal reminders.

a. I will be depositing membership checks and updating newly paid members in the database on the first business day of each month. I will also update   
paypal memberships on that day.

This is in the hopes that members will know when to expect their payments to be processed, so they don't worry that they've been lost, and to spare 
myself, the membership chair, and others the work of tracking down random payments one at a time.

So that members know this, I would like to suggest adding the following wording to the Join SUNYLA page 
under the phrase "Payment via the Paypal link when you register is also an option.":

"NOTE: Payments will be processed on the first business day of each month. "

b. I would like to request that reminders about renewing your membership only be sent out at specific times each year. I'll suggest the beginning of
January and the end of July (after conference memberships are processed), but I'm open to any dates, as long as they're consistent. I would also like to 
request that any SUNYLA-wide reminders be sent only by the membership chair, and that the membership chair notify the treasurer when this is going to 
happen.

The goal of these requests is that I be able to verify that all payments received in whatever format have been processed before the reminder goes
out, so that members don't contact me frantically thinking that their payment has been lost, when in fact, it's sitting on my desk waiting to be processed.

Comments or alternate ideas are welcome!





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