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January 15, 2021 Council Meeting @ VIRTUAL / SLC Update
« on: January 14, 2021, 04:43:38 PM »
The SLC Fall meeting was held Dec. 7-9th, with around 157 registrants/attendees. At the meeting there were a lot of updates from OLIS, the SLC Board, and the SLS. There was a real focus on making sure that participants were able to connect with colleagues, both through sectors and functional areas.

One of the main pieces of information included the change to the SLC Roles & Responsibilities, which was sent out to a vote to the SLC membership. The vote results were:
Yes - 28
No - 3
Abstain - 0

I have attached the new language to this report.
Approved board meeting minutes and other information can be found at this LibGuide:

There will also be coming changes to communication, OLIS (including SLS, SOAR, and SUNY OER Services) has decided to move away from listservs and will now be transitioning to SUNY Workplace. There will multiple channels established, and the spring semester will be used to help with this transition.

The planning committee met on December 14th, and after discussion of the results of the survey sent out to the membership, has made the determination to hold the 2021 annual conference in a fully virtual format.

Discussions are now focused on how to best meet the needs of attendees in the virtual format, drawing on the experiences from last year. We hope to keep a feeling of "local flavor" with the conference, as well as meeting many of the members' requests for fellowship and networking, as well as our traditional program of professional development.

Registration will be free for all SUNYLA members. Non-members will have a small cost, yet to be determined, but no more than $20.

Thank you to Adam Saunders for the design of this year's conference logo, to go with our theme of "From Seeds to Services: Growing the New Academic Library".

Call for program proposals has gone out. Proposals are due by Feb. 26th. Call for Poster presentations will go out in March.

Carrie Fishner, Chair

The SUNYLA 2021 conference committee has met twice so far to begin the planning for the annual conference. We have around 28 volunteers on the committee this year, thank you all for taking the time to help with this endeavor in what is surely a very busy and different year for everyone. The plan is for a hybrid conference, pivoting to fully virtual if the situation warrants.

There have been many tasks completed so far on the conference to-do list, including:
•   Set conference date: June 16-18, 2021
•   Setting a conference theme: SUNYLA 2021: From Seeds to Services: Growing the new academic library”
•   Reserving rooms and spaces on campus – working on finalizing costs for housing this week
•   Keynote TBD, committee had a great discussion about what we would like to see this year, and in general when we see/listen to a keynote.
•   Reserving housing on campus (Riverview Townhouses and Catskill Hall – will determine as we get closer to the conference dates if we still need both locations. A note that there is only one motel in Delhi, and the closest hotels are 30 minutes away in Oneonta.)
•   The committee has decided to send out a survey after Thanksgiving to gauge the ability of the membership to attend an in-person conference this year and to seek out what barriers/factors might be part of that decision making process. Please watch for this via the list.
•   Conference banking account is up and running (yay!)

If anyone with a design background would like to try their hand at designing a conference logo using the above them, please send it to Carrie at and the committee will be happy to consider it!

Next committee meeting will be held beginning of December. Once we have a logo, the conference website will go live soon after.


November 13, 2020 Council Meeting @ VIRTUAL / Promotion & Tenure ad hoc
« on: November 10, 2020, 12:44:01 PM »
Nothing new to report at this time.

If anyone would like to join our steering committee please let Carrie know (

September 18, 2020 Council Meeting @ VIRTUAL / Promotion & Tenure ad hoc
« on: September 18, 2020, 10:14:12 AM »
We had an excellent turn out for the Pre-Conference session at the virtual annual conference this past June, with around 60 attendees. Feedback was good - lots of great comments thanking us for the session and the information.

We will try and set up another committee soon now that the start of the semester has slightly settled down. If anyone would like to join the core group, please let Carrie know at We welcome anyone! It is a fairly light time commitment at this point.


We have made some progress on planning the 2021 Annual Conference to take place on the SUNY Delhi campus June 16-18, 2021. We are moving forward in planning an in-person conference at this time, with the understanding that we may need to have this be a hybrid or pivot to a virtual conference again.

Local Arrangements Chair: Katelyn Baroody

Rooms have been reserved, as have residence hall spaces.

We need to have in new business a motion to set aside the conference seed money so I can open the checking account.  We have sent a notice to campus that the conference is being planned (Dining, Facilities, etc...) but will need to start meeting with these offices for actual planning.

There is a call for those interested in joining the conference planning committee. If interested, please complete the linked Google Form, at the bottom of this message. If you have any questions, please reach out to Carrie or Katelyn.

Carrie Fishner,

Conference Planning Interest Form:

June 17, 2020 Council Meeting @ VIRTUAL (Annual) / SLC Update
« on: June 16, 2020, 02:07:10 PM »
The SUNY Libraries Consortium held their spring meeting virtually last week, June 8-10th. Over the 3 days, topics covered ranged from discussion of library re-opening plans, future of the SLC, and the SLC Business meeting.

The SLC has worked with the SLSS and OLIS over the last month on 4 week planning sprints in several areas that address some of the more common concerns with library re-opening scenarios. These planning groups reported out their findings during the meeting on day 1, and then breakout groups discussed and added to the collected notes. All findings for these groups will be collected and shared on the SLC LibGuide (as well as recordings of some of the meeting sessions).

Day 2 focused on the future of the SLC and what the membership wanted to see from this organization. Themes that really stood out from these discussions were that there needs to be clear roles defined for SLC, OLIS, and SLSS. There were other specific asks, including ideas such as an orientation for new Directors, clear communication charts and channels, and perhaps developing a visual representation of the 3 organizations. Many also see the SLC as more of an advisory organization at this time. The SLC Board will take all of the feedback, and work on putting it together to bring back to the membership at the fall meeting, with possibly a few scenarios on how we might move forward. Other discussions on day 2 included the OCLC master agreement, and the CPC's charge and name being updated to better reflect how they envision moving forward in the future.

Day 3 was focused on sector meetings and the business meeting for the organization. Sectors met to discuss the last 2 days, and most discussions centered on re-opening plans and the future of the SLC. Sharing ideas and concerns, as well as the idea of "doing less with less". There was no new business for the meeting, new Board members and their terms were introduced, and those members of the board whose terms ended were thanked for their service.

Leaving the board: Curtis Kendrick, Katie Ghidiu, and Susan Lieberthal
Elected to 3 year terms on the Board: Christine Faraday, Alana Nuth, and Rebecca Mugridge
Elected to fill 2 year term on the Board: Jill Locascio
Remaining Board Members: Ken Fujiuchi, Carrie Fishner, Mark McBride
SLC Coordinator & Board Assistant: Jennifer Smathers

Board positions for next year:
      Chair - Carrie Fishner
      Chair-Elect - Rebecca Mugridge
      Secretary - Christine Faraday
      Treasurer - Jill Locascio

The Promotion & Tenure ad hoc committee will be presenting a Pre-Conference session, "Promotion & Tenure Boot-Camp" this afternoon as part of the SUNYLA 2020 Annual Conference. We have surveyed those attendees who registered prior to June 4th for the issues they most wanted to discuss, and tailored our topics to these. We have also recruited a number of other Librarians who will act as additional mentors during the session discussions and some who are willing to do 1:1 mentoring moving forward for attendees on portfolio work (Thank you!)

Looking ahead, we will continue to seek feedback from the membership on what resources they find most helpful and strive to provide these. One goal is to work on a repository of promotion and tenure guidelines from the SUNY state operated and community campuses (we know that there are some that have been gathered from other purposes in years past, but we would like to make this a searchable resource for all Librarians).

Carrie Fishner, Chair

March 27, 2020 Council Meeting (VIRTUAL) / SLC Update
« on: March 27, 2020, 10:27:01 AM »
The SLC Board has met twice in response to the COVID-19 pandemic. We drafted a response supporting the ALA and ACRL statements on all libraries being closed, and have disseminated that to the SLC membership to use on their campuses as they see best.

We have also worked on a plan to get all campuses an online chat service so that as they move services online, they will have that option as a one time aid measure (there were 7 libraries with no chat options). We have worked with Springshare to be able offer LibAnswers, and hope to look at a consortia deal for next year.

AVON trial system wide going on - looking at how campuses respond - seems to be a lot of overlap with Kanopy and a lot of good content.

SLC spring meeting - we are looking at moving this to an online meeting, but over the same dates (June 8-10), stay tuned for more details.

There are 3 Board positions open - please consider running for a position. Nominations due by April 3rd to Katie Ghidou

Respectfully, Carrie

March 27, 2020 Council Meeting (VIRTUAL) / Promotion & Tenure ad hoc
« on: March 27, 2020, 09:38:18 AM »
With the shift to a virtual conference, we will be meeting soon (watch email for a Doodle poll) to figure out how to change our pre-conference session to a virtual format. If anyone would like to offer their services as a mentor, please contact Carrie at

January 10, 2020 Council Meeting @ FIT / Promotion & Tenure ad hoc
« on: January 10, 2020, 08:19:46 AM »
At our last meeting we discussed submitting a proposal for the annual conference as a pre-conference session Bootcamp style session. This was the most popular suggestion that came out of last year's session we held at the conference.

We would like to send out a survey to the membership prior to the conference to solicit feedback on what services/options they would like to see during this session. A few of our ideas include having 4-5 more experienced Librarians from a variety of areas and institution types to review 1-2 documents (that are prepared ahead of time) and offer Q&A session.

Our goal is to be as helpful to as many people as possible, so we would not be able to do a full portfolio review session.

Respectfully submitted,
Carrie Fishner, Chair

November 8, 2019 Council Meeting @ UAlbany / Promotion & Tenure ad hoc
« on: November 08, 2019, 10:38:07 AM »
We are in the process of setting up a meeting to start planning a pre-conference session "Bootcamp" as came out of the session at last year's conference. We will also discuss other ways we can begin to provide mentoring or other services to our colleagues on this topic. This meeting should take place in the next two weeks.

If anyone else would like to join us in the planning/discussion phase, please contact Carrie at

We had a great session at SUNYLA 2019, with a lot of wonderful discussion. Several ideas came out of this session on moving forward, some include a bootcamp workshop, mentor program with the Professional Development committee, and helping to pull all of the SUNY/CC campus promotion policies together.

Look for communication from Carrie to those who volunteered to work with this committee in the next week.

Thanks, Carrie

Join us at the panel discussion session Friday June 14th at 10:45. This will be a great chance to ask questions and share your experiences with colleagues in all levels of the promotion and tenure process. The best thing about SUNYLA is the support we can provide to each other!

Reach out to Carrie Fishner ( with any questions.

March 15, 2019 Council Meeting @ Onondaga / Promotion & Tenure ad hoc
« on: March 14, 2019, 01:25:15 PM »
The Promotion and Tenure Ad Hoc Committee met on 3/14/19 to clarify our charge and to create an action plan moving forward. After some discussion, we decided that our role is primarily that of mentoring our colleagues through the process of promotion and tenure. As such, we will seek to recruit more seasoned library staff who will be members of our pool from which those going through the process can reach out to.

We will also offer a session (either a panel or a SIG session) at SUNYLA 2019 as a group mentoring opportunity. We think it would be nice if this could become an annual session.

We also discussed working with UUP and the A48 committee if it is re-commissioned to collect examples of promotion and tenure policies across the SUNY libraries for reference (for our purposes this would purely be in the case of when campuses are reviewing their own policies or are looking to start discussions on making changes and wish to have ready access to what other libraries are doing).

The last item discussed was to present a resolution to the SUNYLA, which if passed would be presented to the Board of the SLC, to have all newly hired tenure-track librarians be given relevant information about the tenure and promotion process on their campus within a week of their appointment (see attached).

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