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Topics - AprilDavies

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November 20, 2013 Council Meeting @SUNY FIT / President's Report
« on: November 17, 2013, 08:12:28 PM »
Below and attached.
SUNYLA President’s Report
November 20, 2013

Here’s what I’ve been up to since we met in September.
•  I attended SCLD’s Fall Meeting in Purchase Oct. 3-4.
   -  There was further discussion regarding an OpenSUNY event and the group formally approved it. Since then, the date has been set for Dec. 5 at the Downtown Hilton in Albany. A ‘save the date’ went out on Nov. 12; a full announcement is forthcoming and should be out before our meeting. This event promises to be a great opportunity to harness the energy and expertise of librarians throughout SUNY. As I said in my last report, “You take a couple of librarians from each campus, get the ideas bouncing around and, before you know it, actual progress is made.”
   -  As expected, they approved the merger of the two SUNYConnect committees (SCC & SFC) back into one. It will now be the SCFC (SUNYConnect Coordinating & Finance Committee) and will have one SUNYLA representative, non-voting. Part of me wishes they’d just gone back to the original name and acronym, ah well.
   -  SCLD also agreed to co-sponsor regional meetings for the One Bib project along with OLIS. As a member of that task force, I attended the Nov. 8 event at HVCC. There are a few more coming up if anyone is interested, see:
•  Jason Kramer invited me to attend NYSHEI’s Oct. 24 Board Meeting on behalf of SUNYLA. It was interesting to get a look at the inner workings of NYSHEI, and it was my first visit to the NY State Library so that was cool in and of itself. I’m sure Jason will have a report for everyone so I won’t detail all the things that NYSHEI is working on at present but I am pleased to report that the push for state-level OA continues.
•  I’ve been invited to be on an I2NY (Information Infrastructure for New York State) task force on Innovative Staffing and Professional Development. SUNYLA was not mentioned as the reason but I’m guessing that’s at least part of it. The first meeting will be Dec. 9 via conference call. We’ll see what happens from there.
•  As promised in my last report, I’m cleaning up our Manual of Duties and Responsibilities. There might be some changes to the Bylaws as well. I’ll have suggested changes to everyone well in advance of the March meeting so they can be voted on at that time, though any bylaws changes will also have to go on the ballot for approval by the membership.

Another thing I’m working on now is finding a conference location for 2015. I’ve had some passive interest from a couple places but I want something more definite. I’d really like to get this settled in the next couple of months. So, everyone, think about it… how would you like to have the SUNYLA conference at YOUR campus in 2015? We can make that happen. Call me.

Upcoming thus far:
•  OpenSUNY Summit, Dec. 5, Albany
•  I2NY task force conference call, Dec. 9
•  SUNYLA Council Meeting, March 21, UAlbany
•  SCLD Spring Conference, April 29-May 1, Cooperstown

Respectfully submitted,
April C. Davies

September 20, 2013 Council Meeting @SUNY Onondaga / President's Report
« on: September 19, 2013, 03:35:29 PM »
Attached and below.

SUNYLA President’s Report
September 20, 2013

There hasn’t been much ‘presidential’ activity since our June meeting.
  •  In July, there was an email vote on a funding request from the PDC and it was approved.

  •  I went to a meeting of the SCLD Executive Board on Sept. 11 in Albany. We discussed progress on implementing a library content fee, a report from the OpenSUNY task force and planning for the upcoming SCLD Fall Meeting, among other things.
      o  The OpenSUNY discussion led to a particularly good idea. SCLD will sponsor a one-day conference to further develop the recommendations of the task force. You take a couple of librarians from each campus, get the ideas bouncing around and, before you know it, actual progress is made.
      o  Also of note, they are all on board with merging the two SUNYConnect committees (SCC & SFC) back into one. This will be up for approval at their Fall Meeting. Will it have a whole new acronym or go back to being SAC… who knows.

  •  I’ve been emailing back and forth with various people about how things work or questions they have. None of it has been anything earth shattering but it has brought to light some discrepancies in various governing documents, particularly the Manual of Duties and Responsibilities. I’ll be getting out the red pen and trying to clean this up in the near future.

Upcoming thus far:
  •  SCLD Fall Meeting Oct. 3-4 in Purchase
  •  Meet with you lovely people again Nov. 20 at FIT in Manhattan 

Respectfully submitted,
April C. Davies

June 12, 2013 Council Meeting @SUNY Buffalo State / 1stVP Report
« on: June 07, 2013, 04:15:19 PM »
SUNYLA 1st VP Report
June 12, 2013

Since our last meeting, the most interesting SUNYLA-related activity I have to report is attending the SUNY Council of Library Directors meeting in April. Here’s what stands out in my memory and my notes:
•    The new structure of having two SUNYConnect committees (Coordinating (SCC) and Financial (SFC)) does not appear to be working effectively. There has been some mission creep and communication issues. It was recommended to make them into one committee and perhaps change the structure/composition somewhat.
•    OLIS gave an update on their many activities including: config updates in Aleph to accommodate RDA tags; the One BIB and Discovery task forces; Open SUNY (yet another thing for Carey Hatch to be in charge of).
•    There were updates on the work that is resulting from various IITG grants such as E-Textbooks and Open SUNY Textbooks (personally, I find the Open SUNY Textbooks effort very interesting).
•    The three sectors met for discussion on several topics including:
     o    a proposal to revise the pricing structure for Empire Delivery Service (2 approved, 1 did not)
     o    recommendations from the Discovery Task Force (2 approved, 1 did not—I think, my notes are fuzzy here)
     o    Science Direct
     o    Shared Services
     o    Open SUNY

There will probably be some SCLD Executive Board conference calls this summer before the full group meets again sometime in the fall. Hopefully both I and Alvin, as incoming 1st VP, will be able to attend.

Other stuff:
•    Fredonia has a new delegate, Sara Parme. She’ll be at the conference so everybody say hi. And be nice.  :)
•    The Archivists Round Table of Metropolitan New York, Inc. (ART) gave me an honorary membership to ART so I could share information with SUNYLA. A very nice gesture on their part.

•    Proposed meeting dates for the coming year, locations TBD: Sept. 20; Nov. 22; March 21; June (conference, Albany). We had an additional meeting this year in January; I’m ok doing so again if the group wishes, perhaps on the 24th.

Respectfully submitted,
April C. Davies

March 22, 2013 Council Meeting @SUNY Buffalo State / SCC/SFC Report
« on: March 21, 2013, 11:10:01 AM »
SCC & SFC Report

The SUNYConnect Coordinating Committee has not met since our last meeting.

The SUNYConnect Financial Committee had a conference call on March 13th to discuss cost models for Empire Delivery Service (LAND replacement). The Community College/Tech sector expressed concern about the expense for the smaller libraries at the last SCLD meeting. SFC looked at statistics and a cost analysis prepared by Maureen Zajkowski (OLIS) and discussed our options. There are a couple of different models that we feel are workable. This will all be written up and presented to SCLD at their April meeting.

Respectfully submitted,
April C. Davies

March 22, 2013 Council Meeting @SUNY Buffalo State / 1st VP Report
« on: March 14, 2013, 02:40:32 PM »
SUNYLA 1st VP Report
March 22, 2013

I’ve only been 1st VP for a couple of weeks so there’s not much to report. I’ve been recruiting candidates to succeed me. Several were nominated and at the time I’m writing this one person has accepted.

Coming up, I’ll be attending the SCLD Spring Conference in Cooperstown April 17-19. The agenda includes discussions on OpenSUNY and grants, as well as updates on the content fee effort and various task force activities.

Respectfully submitted,
April C. Davies

Nov. 16, 2012 Council Meeting @SUNY IT, Utica / SCC-SFC reports
« on: November 12, 2012, 07:15:38 PM »
The only SCC or SFC activity since our last meeting was a joint conference call at the end of September. Some items from the agenda:
- what should/should not be included as SUNYConnect Core services; included discussion of databases, Empire State Delivery (LAND replacement), Aleph, etc.
- non-core (aka: opt-in) SUNYConnect items such as 360Link, ILLiad, etc.
- OLIS is putting together Task Forces to look at discovery systems and at the 'one bib' model for Aleph

Unless my SCC cohort, Logan, has anything to add, that is it from both the SUNYConnect Coordinating Committee and the SUNYConnect Financial Committee.

Sept 21m 2012 @SUNY Empire, Saratoga Springs / SFC Liaison Report
« on: September 18, 2012, 03:58:51 PM »
There has been no SFC (SUNYConnect Financial Committee) activity over the summer. SFC Chair Constantia Contantinou recently put out a doodle poll to SFC members to find a good time for a conference call in the near future.

I hope to have more to report at our November meeting.

Sept 21m 2012 @SUNY Empire, Saratoga Springs / SCC Liaison Report
« on: September 18, 2012, 03:55:56 PM »
There has been no SCC (SUNYConnect Coordinating Committee) activity over the summer. SCC-related items from the recent SCLD Exec Board meeting (SCC reports to SCLD-EB):
- SCLD-EB wants the SCC and SFC (SUNYConnect Finance Committee) to discuss an updated SUNYConnect Financial Plan and report to SCLD in October
- dissolve the Shared Technical Services/IMS taskforce due to some impending action by OLIS (details unknown)
Upcmoming for SCC:
- set up governing documents (bylaws, elections, term limits, etc.)
- call for Taskforce participation for the academic year, should be coming soon-ish from SCC Chair Mary Donohue

That's it unless Logan has anything to add.


Sept 21m 2012 @SUNY Empire, Saratoga Springs / CAMPUS UPDATES
« on: September 14, 2012, 09:38:39 AM »
Please reply to this thread with your campus updates. Thanks!

June 6, 2012 @FIT, New York City / SCC/SFC report
« on: June 01, 2012, 11:17:42 AM »
From the SUNYConnect Coordinating Committee... they have endorsed the plan for the Emerging Technologies (or whatever it's being called now) certificate that Logan has been working on. They'd like SUNYLA's endorsement as well (which we may have already given at the March meeting, I don't remember).

From both SCC and the SUNYConnect Financial Committee... the SUNYOne project is a go as an opt-in and prices have been set for the various campuses. 12 have committed so far.

There are other things that have been under discussion but my brain can't seem to get a firm grasp on them at the moment. Hopefully, my co-liaison to SCC (Logan) will chime in if there's something important that I've missed.

Distractedly submitted,
April C. Davies

June 6, 2012 @FIT, New York City / President's Report
« on: May 31, 2012, 07:25:43 PM »
Below and attached...

SUNYLA President’s Report
June 6, 2012

My final report as your president will be brief. Here’s what’s been happening since our March meeting:

• We’re going from the island of Manhattan to the shores of Lake Erie… SUNYLA 2013 will be at Buffalo State!  Ok, the campus is a couple of miles inland but you get the point. I think it’s going to be great (no pressure, Mark). I’ve never been to Buffalo so I’m excited to see what it has to offer.
• We got another question from University Faculty Senate regarding the Distinguished Librarian rank. This time it was about using “a record of administrative work” to make the case for DL, especially considering the higher level of administrative responsibilities that librarians typically carry compared to non-library faculty. I gave them my take on the issue and ran it past the Council via email as well. Everyone seemed satisfied with where we are but I’m sure UFS will be in touch again if need be.
• We heard back from the SUNY Board of Trustees about our concerns regarding Presidential searches and they did not do what we suggested. I shared this with the Council via email and there was a bit of discussion. --> This is clearly something for Rosanne’s to-do list for the coming year.
• NYSHEI contacted me about establishing an official collaborative partnership with SUNYLA. The Council had some preliminary discussion via email and everyone was generally favorable to the idea. Several people suggested talking about it in person so I had Carleen add it to the agenda for this meeting.
• The New York State Library contacted library groups across the state, including SUNYLA, requesting input on their LSTA Five-Year Plan. I ran the draft past the Council and no one had anything to share so we did not send them any comments. I looked it over and it seems like a decent plan.
• I attended the SCLD Spring Conference April 18-20 in Cooperstown. Several things worth noting for the group. First, I talked with Ed Rivenbergh about establishing a liaison relationship with IDS and he loved the idea. He wanted to hold off on the details until the new IDS director is on board sometime this spring/summer (another thing for Rosanne’s list). Next, I spoke with the SCLD executive board and SCLD membership in general about the task forces formed this past fall. Some have been very productive but some have languished terribly and I got a few complaints from SUNYLA members. SCLD wasn’t happy about how those groups were doing either and it looks like things have been tightened up and revitalized going forward. I sent a fresh call for participation to the SUNYLA list in May. Lastly, there was quite a bit of discussion about NYSHEI. SCLD is not happy with NYSHEI right now and is seriously questioning whether to continue SUNY’s participation. Our membership fees to NYSHEI are part of the SUNYConnect core charges so SCLD has the power to yank financial support, besides just saying that their libraries won’t be members anymore. How this development impacts SUNYLA’s decision regarding the aforementioned partnership with NYSHEI will need to be part of our discussion.

Action items for meeting:
• NYSHEI partnership discussion
• Officer travel for 2012-13, request allocation of $1000 for the year

Respectfully submitted,
April C. Davies

March 15, 2012 @Empire, Saratoga Springs / President's Report
« on: March 09, 2012, 04:07:17 PM »
Below and attached.


SUNYLA President’s Report
March 15, 2012

My term as president is nearly at an end, just a few more months to go. Part of me will be glad to hand the responsibility off to Rosanne and part of me feels like I’m just getting into the groove. One thing is certain, I’m looking forward to next month’s elections. There’s something about helping to choose the next round of leaders that I just flat out like. I know, I’m weird.

Here are some highlights from the last few months:
•   Discussion at the Nov. meeting led to the Council crafting a letter to the SUNY Board of Trustees about the inclusion of librarians on presidential search committees. I am pleased to report that the BoT responded in a timely fashion and indicated that the guidelines are "under review and [our comments] will be given serious consideration during the process." Now we just have to wait and see whether they make the changes we requested and complain loudly if they don’t.
•   A related discussion at the Nov. meeting concerned the rank of Distinguished Librarian and it not being included in the call for nominations letter from the SUNY Provost, which led to it not being included at individual campuses. The Council decided to send a letter about this as well. I decided to hold off on until spring so I could catch the tail end of this year’s cycle and the gear up for next year’s. It now looks like we won’t need to send a letter at all and I’ll tell you why. The chair of the University Faculty Senate Programs and Awards Committee emailed me to ask about the Chancellor’s Award for Excellence in Librarianship and the Distinguished Librarian rank. They had concerns about why they weren’t getting many nominations and wondered if the requirements needed to be adjusted. I sent her background on previous discussions within SUNYLA and mentioned the DL rank not being in the letter. The response… "please be assured that the Provost's letter next year WILL mention the DL rank for Librarians.  Your comment about the problem is greatly appreciated and the Awards Committee moved quickly to correct that mistake." So you know, I offered to bring their original question to the Council for fresh discussion but they were happy with what I had sent them for now. I left the door open for them to ask again. I’ll forward the email exchange to the Council list rather than posting it here.
•   The 2nd draft of the Regents Advisory Council on Libraries plan came out and they incorporated several of the ideas we submitted in round 1. The Council found no significant problems with the new draft so I sent them a letter saying how much better it was, thanks for listening to us, etc.
•   I attended the NYSHEI Summit on Advocacy for Academic and Research Libraries Dec. 8 in Albany. It was interesting hearing what other library groups are up to, especially the ones outside of SUNY.
•   The SUNYConnect Coordinating Committee (SCC) has had a couple of conference calls (Dec.14 & Feb.3) and is having a face-to-face meeting the day before our meeting. There have been discussions of: SUNYConnect policies and MOU; reports from the various task forces; how to position libraries to meet the Chancellor’s goals for shared services and 'systemness'; LAND; etc. Nothing earth-shattering has happened as a result of any of this effort as yet. Holly Heller-Ross (Plattsburgh) has agreed to co-chair with Logan on the continuing education issue. It looks like the SUNYOne pilot will make the jump to actual program as a 'coalition of the willing' rather than a SUNY-wide effort. Preliminary contribution amounts went out for discussion just last week.

Coming attractions:
•   SCLD Spring Conference April 18-20 in Cooperstown (+ SCLD-EB/SCC meeting morning of April 18)
•   SUNYLA Annual Conference in June!!

Respectfully submitted,
April C. Davies

Nov. 16, 2011 @ FIT / President's Report
« on: November 11, 2011, 06:15:01 PM »
Below and attached.

SUNYLA President’s Report
November 16, 2011

Things have felt hectic since our September meeting. I don’t know if they really were or if I’m just ready for Thanksgiving Break. Anyway, here’s what I’ve been up to SUNYLA-wise:

Various things with the SUNY Council of Library Directors (SCLD).
*  SCLD Fall Meeting Oct. 5-6 in Utica. As anticipated, strategic plan implementation, the content fee proposal, and the future of NYSHEI were discussed quite a lot. We did break out sessions on various strategic plan issues which led to the formation of several taskforces. Different approaches to a possible content fee were debated and one of those taskforces is working on it. The directors present were mostly in favor of NYSHEI continuing but had questions as to what its purpose should be going forward. SCLD passed a resolution asking the NYSHEI board to reassess their goals. Also at the fall meeting-- the SUNYOne final report was submitted and SCLD endorsed establishing a system-wide program based on the pilot. The Shared Collections taskforce has been charged with looking at ways to make that happen, with the SUNYConnect Finance Committee looking at the money side.
*  SCLD Exec Board conference call Oct. 26. In addition to follow-up discussion of the fall meeting there was also discussion of the 1st draft of the Regents Advisory Council’s new plan. Everyone was please that academic libraries actually got more than a passing reference this time. In LAND news, it was also reported that the 3Rs are working on getting an RFP out for delivery service to replace current model.
*  SUNYConnect Coordinating Committee conference call Oct. 31. The main thing from this first SCC ‘meeting’ was that we approved going forward with the Emerging Library Services program that CPD & OLIS have been working on. During the discussion, Mary Donohue (SCLD Chair) asked if we could use SUNYLA’s ad hoc Continuing Education group that Logan is chairing as the starting point for developing the meat of the program and bring in some SCLD people so it would be a joint effort. Logan and I were both in on that call and thought that was a good approach. I mentioned that Logan had asked me to get him a co-chair which prompted a suggestion that we use someone from SCLD in that role. Again, Logan and I both liked the idea.
*  Recruiting SUNYLA people to work on SCLD taskforces. Most of those taskforces that were created at the fall meeting will include non-directors and Mary asked me to invite participation via the SUNYLA listserv. At the time I’m typing this, more than a dozen people have responded. (Let’s hear it for getting input from the people that turn ideas into reality!)

Attended the NYLA Conference Nov. 4 in Saratoga Springs. My SUNYLA mug (logo facing out) was never far from my hand all day long. I made a point of talking to several vendors (I actually did have an interest in their products, I’m not that wily) and asking casually if I’d be seeing them at the SUNYLA conference in June. Also talked to librarians from all over about how great we are. I don’t know if my goal of strengthening the connection between SUNYLA and NYLA was achieved but I hope so.

Response to RAC. Thanks to some great input from the rest of the Council, I think we are submitting a well-stated, targeted set of suggestions to the Regents Advisory Council on Libraries. (Assuming it gets approved which I’m sure it will.)  I hope that when the revised draft comes out we’ll find that they’ve given due weight to our ideas. If not, we’ll let them know about it when the next comment period opens (in February I learned while at NYLA).

At our September meeting, Mark McBride (SUNYLA’s liaison to FACT2) said that the head of that group would like to come to one of our meetings. I invited her a couple of weeks ago but haven’t heard back as yet.

Here’s what on my upcoming schedule so far:
* SCLD Executive Board meeting Dec. 7 in Albany
* NYSHEI Summit on Advocacy for Academic and Research Libraries Dec. 8 in Albany
* SUNYLA Council meeting in March (Albany area, date & location TBD)
* SCLD Spring Conference April 18-20 in Cooperstown

*  Deciding the date and location for March meeting. I’m debating between March 15 at UAlbany (the day before the 3Ts conference at the same location) and March 23 at either UAlbany or another site in the Albany area. I’d like to get the opinion of the Council.

Respectfully submitted,
April C. Davies

Nov. 16, 2011 @ FIT / Campus Updates
« on: October 17, 2011, 11:44:06 AM »
Reply to this thread with your campus updates. Thanks!

Two files attached. Lisa & Maureen said that they will be bringing copies to Cortland.

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