16
November 19, 2010 @ Onondaga / Re: 2nd VP Report
« on: November 19, 2010, 08:55:04 AM »
The theme also goes along great with the themes being brought up for the SUNY Libraries Strategic Plan.
Show Posts
This section allows you to view all posts made by this member. Note that you can only see posts made in areas you currently have access to.
Pages: 1 [2]
17
November 19, 2010 @ Onondaga / Ad Hoc Archives Report (Dan Harms)
« on: November 19, 2010, 08:49:55 AM »
Ad Hoc Archives Committee Report
Attached please find a copy of the amended Deed of Gift from Buffalo with regard to our archives there, for the Council's approval.
The Archives Committee has also drafted the following directions, as per the Council's request at the last meeting:
Members of the Executive Board are responsible for document retention and disposition in the areas over which they have oversight, and for submitting for approval to the Council a written procedure to be used in that area for discharging these responsibilities.
Documents are to be submitted when an Executive Board member leaves office or goes up for re-election, or on a yearly basis for the minutes of the Executive Board and Council meetings. Exceptions to these procedures necessary for the needs of a particular group should be noted in the plan sent to the Council.
The items submitted will be works documenting the history, business, and actions of the individual or the unit with regard to SUNYLA activities, whether created or received - e.g. reports, official correspondence, election results, membership lists, meeting agendas, project files, or meeting minutes. Documents of a confidential nature or that include personal information (credit card numbers, social security numbers, etc.) are not to be included.
If documents are necessary for the individual or their successor to conduct SUNYLA business, then reproductions of the relevant documents may be made.
Documents should be sent in paper form, as the preferred form, or in an electronic form designated by the archives and producible by the officer. Electronic documents should, if possible, be printed for inclusion. Electronic copies may be submitted in addition to the paper copies if desired. Any electronic documents should be placed in a form selected for its long-range usability, such as PDF format.
The documents should be submitted to the following address, with a cover letter indicating that they are to be placed in the SUNYLA archives collection and a list of the materials provided:
University Archives
420 Capen Hall
Buffalo, NY 14260-1674
The Archives can be contacted at (716) 645-2916 with any questions or concerns.
The documents should be sent by intercampus courier service or, if not possible, by regular mail. The sender should submit a receipt to the Treasurer if any expenses are incurred by this process, informing the treasurer in advance if expenses will accrue over $50 for the transfer. In the case of electronic documents, the officer should contact the archives for information about appropriate formats and media for the transfer.
Action Items:
1) Approval of the Deed of Gift
2) Charging the Executive Board with the creation of lists of documents and procedures for ensuring that they are archived at the University at Buffalo
Dan Harms, Chair, Ad Hoc Archives Committee
Submitted to the Council on November 10
Attached please find a copy of the amended Deed of Gift from Buffalo with regard to our archives there, for the Council's approval.
The Archives Committee has also drafted the following directions, as per the Council's request at the last meeting:
Members of the Executive Board are responsible for document retention and disposition in the areas over which they have oversight, and for submitting for approval to the Council a written procedure to be used in that area for discharging these responsibilities.
Documents are to be submitted when an Executive Board member leaves office or goes up for re-election, or on a yearly basis for the minutes of the Executive Board and Council meetings. Exceptions to these procedures necessary for the needs of a particular group should be noted in the plan sent to the Council.
The items submitted will be works documenting the history, business, and actions of the individual or the unit with regard to SUNYLA activities, whether created or received - e.g. reports, official correspondence, election results, membership lists, meeting agendas, project files, or meeting minutes. Documents of a confidential nature or that include personal information (credit card numbers, social security numbers, etc.) are not to be included.
If documents are necessary for the individual or their successor to conduct SUNYLA business, then reproductions of the relevant documents may be made.
Documents should be sent in paper form, as the preferred form, or in an electronic form designated by the archives and producible by the officer. Electronic documents should, if possible, be printed for inclusion. Electronic copies may be submitted in addition to the paper copies if desired. Any electronic documents should be placed in a form selected for its long-range usability, such as PDF format.
The documents should be submitted to the following address, with a cover letter indicating that they are to be placed in the SUNYLA archives collection and a list of the materials provided:
University Archives
420 Capen Hall
Buffalo, NY 14260-1674
The Archives can be contacted at (716) 645-2916 with any questions or concerns.
The documents should be sent by intercampus courier service or, if not possible, by regular mail. The sender should submit a receipt to the Treasurer if any expenses are incurred by this process, informing the treasurer in advance if expenses will accrue over $50 for the transfer. In the case of electronic documents, the officer should contact the archives for information about appropriate formats and media for the transfer.
Action Items:
1) Approval of the Deed of Gift
2) Charging the Executive Board with the creation of lists of documents and procedures for ensuring that they are archived at the University at Buffalo
Dan Harms, Chair, Ad Hoc Archives Committee
Submitted to the Council on November 10
18
November 19, 2010 @ Onondaga / Re: 1st VP Report
« on: November 15, 2010, 12:48:15 PM »
Good to hear that so much is being done to help out the delegates! Delegates are a crucial component of the SUNY libraries "communication network".
19
November 19, 2010 @ Onondaga / President's report
« on: November 07, 2010, 03:48:04 PM »
SUNYLA Executive Council Meeting - November 19, 2010
President’s Report
SCLD Executive Board Meeting – September 29, 2010
I attended the SCLD Executive Board Meeting on September 29, 2010 at the Gideon Putnam Resort in Saratoga. At that meeting, a full day was spent in brainstorming and crafting a framework for the basis of the SUNY libraries Strategic Plan. During the second day, the sectors separated and submitted more detailed and specific goals for SUNY libraries. A summary of the work done at that meeting is available at http://scld.wordpress.com/ .
Distinguished Librarian Rank:
A letter was drafted by the SCLD Executive Council to Robert Kraushaar, the Vice Provost of Academic Programs and Planning, regarding the Distinguished Librarian Rank. They suggested that, rather than “water down” the criteria for the rank to encourage more applicants, the guidelines for the rank be amended to include SUNY’s community college librarians as well as librarians at state operated campuses. They further suggested that a designation be created that is equal to the Distinguished Services Professorship or Distinguished Teaching Professorship. Such a designation would have the option of being an “honorific distinction or a change in faculty rank”, as specified in the guidelines for those professorships.
NYLink update:
There are about ten NYLink staff left; they will stay through June of 2011.
LAND update:
A steering committee has been formed to look into delivery options. Members are Ed Rivenburgh (IDS), Gary Thompson (ConnectNY), Loretta Ebert (New York State Library), Mary Beth Krupczak (New York State Library Division of Library Development), Carey Hatch (SUNY Office of Library & Information Services), Curtis Kendrick (CUNY), John Shaloiko (Reference and Research Library Resources Systems-NY3Rs), and Kathleen Gundrum (Nylink). The current contract is scheduled to expire in December, but will probably be extended until at least June. They will attempt to extend the current LAND contract through June 2012 to allow ample time for a new RFP to be implemented.
OCLC update:
OCLC is in discussion with the New York Office of General Services (OGS) to provide services through a state contract; Sky River is also vying for a contract. SCLD will be meeting with OCLC to discuss options, and will be keeping in touch with CUNY and the State Library to try and negotiate the best deal.
Respectfully submitted,
Angela Weiler
SUNYLA President
President’s Report
SCLD Executive Board Meeting – September 29, 2010
I attended the SCLD Executive Board Meeting on September 29, 2010 at the Gideon Putnam Resort in Saratoga. At that meeting, a full day was spent in brainstorming and crafting a framework for the basis of the SUNY libraries Strategic Plan. During the second day, the sectors separated and submitted more detailed and specific goals for SUNY libraries. A summary of the work done at that meeting is available at http://scld.wordpress.com/ .
Distinguished Librarian Rank:
A letter was drafted by the SCLD Executive Council to Robert Kraushaar, the Vice Provost of Academic Programs and Planning, regarding the Distinguished Librarian Rank. They suggested that, rather than “water down” the criteria for the rank to encourage more applicants, the guidelines for the rank be amended to include SUNY’s community college librarians as well as librarians at state operated campuses. They further suggested that a designation be created that is equal to the Distinguished Services Professorship or Distinguished Teaching Professorship. Such a designation would have the option of being an “honorific distinction or a change in faculty rank”, as specified in the guidelines for those professorships.
NYLink update:
There are about ten NYLink staff left; they will stay through June of 2011.
LAND update:
A steering committee has been formed to look into delivery options. Members are Ed Rivenburgh (IDS), Gary Thompson (ConnectNY), Loretta Ebert (New York State Library), Mary Beth Krupczak (New York State Library Division of Library Development), Carey Hatch (SUNY Office of Library & Information Services), Curtis Kendrick (CUNY), John Shaloiko (Reference and Research Library Resources Systems-NY3Rs), and Kathleen Gundrum (Nylink). The current contract is scheduled to expire in December, but will probably be extended until at least June. They will attempt to extend the current LAND contract through June 2012 to allow ample time for a new RFP to be implemented.
OCLC update:
OCLC is in discussion with the New York Office of General Services (OGS) to provide services through a state contract; Sky River is also vying for a contract. SCLD will be meeting with OCLC to discuss options, and will be keeping in touch with CUNY and the State Library to try and negotiate the best deal.
Respectfully submitted,
Angela Weiler
SUNYLA President
20
September 10, 2010 @ Onondaga / Re: Publications Committee Report
« on: September 09, 2010, 07:06:36 PM »
"sunylablah"? 
21
September 10, 2010 @ Onondaga / Re: Treasurer's Report
« on: September 09, 2010, 07:03:15 PM »
Interesting ... I wasn't aware that we *ever* filed any IRS reports on an annual basis.
22
September 10, 2010 @ Onondaga / Re: Membership Development Committee Report
« on: September 09, 2010, 06:41:59 PM »
Hi Wendy:
I noticed you've only identified 21 delegates, so here are some more for you. Perhaps you could send any delegates who have not renewed their memberships a gentle reminder ...
Angela
**************************
Cayuga Margaret Devereaux
Tompkins-Cortland Bill Drew
Monroe Mary Timmons
Institute of Technology at Utica/Rome Barbara Grimes
Mohawk Valley Louise Charbonneau
Niagara Karen Ferington
Oneonta Pam Flinton
Nassau Rosanne Humes
Potsdam Daniel Newton
Optometry Kadri Niider
Geneseo Tracy Paradis
Binghamton Jill D. Yaples
Cornell Eric Acree
Sullivan Rich Arnold
Brockport Charlie Cowling
Alfred-Ceramics Beverly Crowell
Purchase Carrie Eastman
Clinton Catherine Figlioli
Genesee Cindy Francis
Buffalo State Ken Fujiuchi
Stony Brook Jeanne L. Galbraith
ESF Linda Galloway
Stony Brook Elizabeth Geohegan
Maritime Lori Gluckman
Cortland Dan Harms
Upstate Medical Center (Syracuse) Emily Hart
Westchester Jodie Hopkins
Schenectady Caroline A. Laier
Rockland Sarah Levy
Hudson Valley Robert Matthews
Delhi Dustan McNutt
Adirondack Joyce Miller
Finger Lakes Sarah Moon
Empire State College Sarah Morehouse
Broome Karen Pitcher
Downstate (Brooklyn) Violet O. Price
Buffalo Kathleen Quinlivan
Morrisville Christine Rudecoff
Old Westbury Joanne Spadaro
Plattsburgh Michelle Toth
Fulton-Montgomery Daniel Towne
Dutchess Thomas A. Trinchera
Suffolk Rebecca L. Turner
Canton Andrew Urbanek
Orange Mary Ann Van Benschoten
Ulster Robin Walsh
FIT NJ Wolfe
I noticed you've only identified 21 delegates, so here are some more for you. Perhaps you could send any delegates who have not renewed their memberships a gentle reminder ...
Angela
**************************
Cayuga Margaret Devereaux
Tompkins-Cortland Bill Drew
Monroe Mary Timmons
Institute of Technology at Utica/Rome Barbara Grimes
Mohawk Valley Louise Charbonneau
Niagara Karen Ferington
Oneonta Pam Flinton
Nassau Rosanne Humes
Potsdam Daniel Newton
Optometry Kadri Niider
Geneseo Tracy Paradis
Binghamton Jill D. Yaples
Cornell Eric Acree
Sullivan Rich Arnold
Brockport Charlie Cowling
Alfred-Ceramics Beverly Crowell
Purchase Carrie Eastman
Clinton Catherine Figlioli
Genesee Cindy Francis
Buffalo State Ken Fujiuchi
Stony Brook Jeanne L. Galbraith
ESF Linda Galloway
Stony Brook Elizabeth Geohegan
Maritime Lori Gluckman
Cortland Dan Harms
Upstate Medical Center (Syracuse) Emily Hart
Westchester Jodie Hopkins
Schenectady Caroline A. Laier
Rockland Sarah Levy
Hudson Valley Robert Matthews
Delhi Dustan McNutt
Adirondack Joyce Miller
Finger Lakes Sarah Moon
Empire State College Sarah Morehouse
Broome Karen Pitcher
Downstate (Brooklyn) Violet O. Price
Buffalo Kathleen Quinlivan
Morrisville Christine Rudecoff
Old Westbury Joanne Spadaro
Plattsburgh Michelle Toth
Fulton-Montgomery Daniel Towne
Dutchess Thomas A. Trinchera
Suffolk Rebecca L. Turner
Canton Andrew Urbanek
Orange Mary Ann Van Benschoten
Ulster Robin Walsh
FIT NJ Wolfe
23
September 10, 2010 @ Onondaga / President's report
« on: September 03, 2010, 08:32:44 AM »
SUNYLA Executive Council Meeting
September 10, 2010
President’s Report:
***SCLD Executive Board Meeting – June 7, 2010:
I attend the SCLD Executive Board Meeting back in June. Among topics discussed were the Distinguished Librarian Award and the lack of nominees for it; problems created by NYLink’s demise (most specifically LAND); and the SUNY libraries strategic plan. OLIS will be taking the lead on finding a replacement for LAND delivery as well as other components of NYLink; the NYS Library may be assuming a role with this.
Some ideas that were floated to touch on in the SUNY libraries strategic plan were:
• Outsourcing outmoded duties/services
• Providing ubiquitous access to information
• Community initiatives
• Re-fitting spaces
• Developing closer working relationships with IT departments
Considering the first bullet point in particular, it is in the best interest of SUNY librarians to provide as much input as possible into this plan.
***SUNYLA Survey – Strategic Directions for SUNY Libraries
In July of 2010, I developed a survey for SUNY librarians with input from the SUNYLA Executive Board related to the current development of a strategic plan for SUNY Libraries. The survey requested that librarians respond as they think their ideal SUNY library SHOULD be in the future, not as he/she think the library necessarily WILL be. Therefore, these results should represent what SUNY librarians would like to see in their libraries in the future.
There were twenty-two questions. I won’t discuss the results of each question; the results were already sent to the SUNYLA discussion list back in August. However, I’d like to highlight specific areas as we head into this year of strategic planning, as I think they are pertinent:
Space: 87% of respondents (n=117) stated that their library space will either remain the same or increase. Over half feel that about a third of the space will house physical collections and a third will house computers and other electronic equipment; but another 25% of respondents feel the amount of space for these purposes will be only 10 – 20%. Anywhere from 10 – 30% of space is seen as going to quiet study space, study rooms, and offices, with 1 – 10% given over to archives, cafes, and/or galleries.
Basically, SUNY librarians see current trends continuing: Most think that a library presence should be found in several places instead of one. Possible partners, in order of preference, include computer services and tutoring centers, with 91% and 82% saying these were a “good” or “very good” fit, respectively. Results were mixed regarding arts/gallery, EOP/opportunity programs, or disabilities offices as possible partners.
Personnel: Despite predicting that one-third to one-half of a librarian’s time will be spent in virtual activities, SUNY librarians still say that the number of librarians and staff should more or less correlate with the number of students, and 65% feel that libraries will need to have as much face-to-face contact as they currently have.
Level of importance of areas of librarianship were loosely ranked as follows: public services; emerging technologies in general; virtual reference and instruction/teaching; traditional reference and instruction/teaching; acquisitions; and cataloging/tech services. 84% feel that librarian collaboration will be increasing.
Collections: Most respondents feel that, overall, physical collections will not increase a great deal, but will rather decrease in many areas, with periodicals decreasing the most, followed by films and music. Most feel that book collections and realia will be least affected, but will still either remain stable or decrease a bit. They expect increased access to materials and increased use of open access/digital repositories. And they were almost unanimous in expecting that most of SUNY will have some level of shared collections with other SUNY libraries.
While respondents saw wireless and mobile technologies as shaping the future, some also commented on retaining the need for face-to-face contact. Other comments expressed: Use of augmented reality will rise; there will be “less patrons in the library”; too much time will be spent chasing the latest technology fads; libraries may get too dependent on rented collections; e-books will become ubiquitous; there will be more cloud computing. They feel that the need for helping students, and “people skills”, will remain important.
My favorite comment: “Libraries are moving from the era of being collection warehouses to vital gathering and collaboration spaces for patrons.”
Respectfully submitted,
Angela Weiler
SUNYLA President
September 10, 2010
President’s Report:
***SCLD Executive Board Meeting – June 7, 2010:
I attend the SCLD Executive Board Meeting back in June. Among topics discussed were the Distinguished Librarian Award and the lack of nominees for it; problems created by NYLink’s demise (most specifically LAND); and the SUNY libraries strategic plan. OLIS will be taking the lead on finding a replacement for LAND delivery as well as other components of NYLink; the NYS Library may be assuming a role with this.
Some ideas that were floated to touch on in the SUNY libraries strategic plan were:
• Outsourcing outmoded duties/services
• Providing ubiquitous access to information
• Community initiatives
• Re-fitting spaces
• Developing closer working relationships with IT departments
Considering the first bullet point in particular, it is in the best interest of SUNY librarians to provide as much input as possible into this plan.
***SUNYLA Survey – Strategic Directions for SUNY Libraries
In July of 2010, I developed a survey for SUNY librarians with input from the SUNYLA Executive Board related to the current development of a strategic plan for SUNY Libraries. The survey requested that librarians respond as they think their ideal SUNY library SHOULD be in the future, not as he/she think the library necessarily WILL be. Therefore, these results should represent what SUNY librarians would like to see in their libraries in the future.
There were twenty-two questions. I won’t discuss the results of each question; the results were already sent to the SUNYLA discussion list back in August. However, I’d like to highlight specific areas as we head into this year of strategic planning, as I think they are pertinent:
Space: 87% of respondents (n=117) stated that their library space will either remain the same or increase. Over half feel that about a third of the space will house physical collections and a third will house computers and other electronic equipment; but another 25% of respondents feel the amount of space for these purposes will be only 10 – 20%. Anywhere from 10 – 30% of space is seen as going to quiet study space, study rooms, and offices, with 1 – 10% given over to archives, cafes, and/or galleries.
Basically, SUNY librarians see current trends continuing: Most think that a library presence should be found in several places instead of one. Possible partners, in order of preference, include computer services and tutoring centers, with 91% and 82% saying these were a “good” or “very good” fit, respectively. Results were mixed regarding arts/gallery, EOP/opportunity programs, or disabilities offices as possible partners.
Personnel: Despite predicting that one-third to one-half of a librarian’s time will be spent in virtual activities, SUNY librarians still say that the number of librarians and staff should more or less correlate with the number of students, and 65% feel that libraries will need to have as much face-to-face contact as they currently have.
Level of importance of areas of librarianship were loosely ranked as follows: public services; emerging technologies in general; virtual reference and instruction/teaching; traditional reference and instruction/teaching; acquisitions; and cataloging/tech services. 84% feel that librarian collaboration will be increasing.
Collections: Most respondents feel that, overall, physical collections will not increase a great deal, but will rather decrease in many areas, with periodicals decreasing the most, followed by films and music. Most feel that book collections and realia will be least affected, but will still either remain stable or decrease a bit. They expect increased access to materials and increased use of open access/digital repositories. And they were almost unanimous in expecting that most of SUNY will have some level of shared collections with other SUNY libraries.
While respondents saw wireless and mobile technologies as shaping the future, some also commented on retaining the need for face-to-face contact. Other comments expressed: Use of augmented reality will rise; there will be “less patrons in the library”; too much time will be spent chasing the latest technology fads; libraries may get too dependent on rented collections; e-books will become ubiquitous; there will be more cloud computing. They feel that the need for helping students, and “people skills”, will remain important.
My favorite comment: “Libraries are moving from the era of being collection warehouses to vital gathering and collaboration spaces for patrons.”
Respectfully submitted,
Angela Weiler
SUNYLA President
Pages: 1 [2]