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Messages - Jenny Collins

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January 19, 2024 Council Meeting @ VIRTUAL / Archivists Report
« on: January 05, 2024, 10:07:40 AM »
Nothing to report, happy New Year all!

November 17, 2023 Council Meeting @ VIRTUAL / Archivist Report
« on: November 16, 2023, 06:57:14 PM »
Nothing to report. Happy Friday

September 15, 2023 Council Meeting @ VIRTUAL / Archivist Report
« on: September 14, 2023, 11:36:39 AM »
Hi All,

Happy Fall semester.

Nothing new to report, but anyone who was involved in the planning for the last conference please send me any documentation or correspondence you think should be included in archived materials. Thanks!

March 24, 2023 Council Meeting @ SUNY Maritime / Archivists Report
« on: March 23, 2023, 04:12:10 PM »
Nothing to report! Please remember to email me with conference documentation as it is created and becomes available. Emails for the archives can be sent to

Happy Friday all! Have a great weekend!

January 20, 2023 Council Meeting @ VIRTUAL / Archivist Report
« on: January 20, 2023, 09:42:20 AM »
Nothing to report, good luck with the spring semester all!

November 4, 2022 Council Meeting @ VIRTUAL / Archivists report
« on: November 03, 2022, 06:19:03 PM »
nothing to report - If possible I would like to add the proposal for the new method for archiving and collecting conference materials that was first discussed at SUNYLA 2022 to the agenda for the next council meeting.

Thanks, Happy Friday!!!

Proposal for changing how we archive content from previous SUNYLAs - Renea will be presenting the plan in person at the meeting and this report serves as a written version. Enjoy the conference, all!

Hi all! Happy SUNYLA meeting! Renea Rapp from SUNY Maritime will be delivering our proposal in person but I wanted to provide a report for the online forum.

Previously, the way that all documentation for SUNYLA planning and associated materials has been archived is by the current SUNYLA archivist requesting the materials from those involved and then creating a digital backup of those materials to be sent to University at Buffalo. This method has been spotty for a number of reasons and Renea looped me in on a plan to make the documents easier to collect and more accessible for future conference committees.

This will one - create a better documentation history for the archive and two allow committees to continuously avoid reinventing the wheel by having to re-create documentation that already exists. Instead committees would easily be able to access the documentation and then make changes to suit the unique needs of that conference.

The plan currently is to create a large google drive repository for these documents. Renea and I are working on an organizational schema that will allow for easy drops and downloads of documents. Editing privileges can be passed from committee to committee and at the conclusion of each sunyla we will be able to download and send the documentation from that particular conference for permanent placement at UB.

Google Docs is the proposed system due to its availability and ease of use for both Google and Microsoft Campuses. Also permissions could easily be swapped between planning committees from conference to conference. The SUNYLA archivist would maintain it and make sure that the relevant individuals had access to edit and access materials. If approved we would be looking to implement this plan for the 2023 SUNYLA conference.

June 16, 2021 Council Meeting @ VIRTUAL (Annual) / Re: Campus Updates
« on: June 15, 2021, 04:41:06 PM »
We're excited at SUNY Delhi to be welcoming everyone to campus for our digital conference. The librarians have been working diligently to make sure that everyone has a great experience. Post SUNYLA we're gearing up with summer projects that we haven't been able to perform for a few years due to building maintenance. If you haven't seen it please check out the amazing welcome video Kate Baroody and Amanda Calabrese worked on, with additional help from other librarians and staff.

June 16, 2021 Council Meeting @ VIRTUAL (Annual) / Archives Report
« on: June 15, 2021, 04:37:37 PM »
Happy SUNYLA everyone! I have started work drafting an archives policy for digitally created documents - like conference proceedings, meetings notes, etc etc. to be archived. Emily Kilcher at U Albany has kindly offered to work on this with me.

March 26, 2021 Council Meeting @ VIRTUAL / Re: Campus Updates
« on: March 26, 2021, 08:58:50 AM »
The Resnick library at Deli is continuing to offer an array of services to students through the COVID-19 Pandemic. Librarians are also busy at work to prepare for the SUNYLA 2021 virtual conference.

March 26, 2021 Council Meeting @ VIRTUAL / Archivist report
« on: March 26, 2021, 08:57:32 AM »
Nothing to report at this time. Happy Spring all, be safe.

January 15, 2021 Council Meeting @ VIRTUAL / Archivists Report
« on: January 14, 2021, 02:14:44 PM »
Working with SUNY Delhi librarian Kate Baroody to collect materials pertaining to this year's SUNYLA.

Nothing else to report, hope everyone is as well as possible!

January 15, 2021 Council Meeting @ VIRTUAL / Re: Campus Updates
« on: January 14, 2021, 02:13:50 PM »
The Resnick Library had a successful Fall semester wherein we moved the majority of our library services online and rotated staff to cover building hours. This semester we are preparing for the return of students in February. Librarians have developed successful online instruction sessions, notably, Kate Baroody developed a popular online Escape Room to serve as an introduction to the library and its services.

Hope everyone is well and continues to be as safe as possible.

Nothing to report. Happy SUNYLA! Thank you to Jocelyn!

March 27, 2020 Council Meeting (VIRTUAL) / Archivist Report
« on: March 27, 2020, 09:25:22 AM »
Nothing to report at this time.

Everyone, please stay safe!

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