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Topics - cg219

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1
Here are the latest membership stats for March 2022
Current members: 420
Lifetime Members: 46
Student members: 130
Delegates: 57

Membership remains consistent at all levels.
Bill Jones and Carol Anne (mostly Bill) worked on fixing the “joined” year in the Membership Database.  He also created a Google Form with members who had no joined year. I have been searching LinkedIn and other resources and found some but could use some help from the delegates. If yours or one of your colleagues join date is missing, let me know the answer and I will add it. Thank you!
The SUNYLA LIS Student Subcommittee met last month and discussed:
•   Promoting the annual conference and scholarships to our liaison schools
•   Future Librarians Day
o   Virtual event in mid/late April
o   Will consist of three 45-minute panels and 1-hour breakout session (panels include public services, collections/archives, and Tech Services)
o   The point of the event is to introduce different kinds of academic library positions/jobs to LIS students and to provide a space for them to connect with professionals in academic positions they may be interested in
o   Currently firming up panelists & date

Respectfully,
Carol Anne

2
Here are the latest membership stats for January 2022
Current members: 417
Lifetime Members: 46
Student members: 128
Delegates: 58

Membership remains consistent at all levels.
A reminder - When a member is coming up for tenure and/or promotion, I can verify their membership and would be happy to write a letter to add to the dossier. I have done this in the past. The database does not have the start date for all members (for several reasons). If you want that added to the database, please contact me and I can amend your record.

The SUNYLA LIS Student subcommittee – no report. Certainly, there has been activity in the group with the increase in student membership.
Respectfully,
Carol Anne

3
Here are the latest membership stats for November 2021
Current members: 409
Lifetime Members: 44
Student members: 123
Delegates: 58

Website – Thanks to Bill Jones, we were able to add the Member Recommendation form (Google forms) to the main SUNYLA page. This will let our delegates and other members recommend potential members to the Membership Development Committee, which will follow up on these suggestions. Bill also added the SUNYA-l Opt-out option onto the Join/Renew page. This application will automatically send a notice to Jill to update listserv membership for those who wish to be a part of this conversation. We also updated/fixed several aspects of the page/forms (e.g., form title).
   
The SUNYLA LIS Student subcommittee – no report. Certainly, there has been activity in the group with the increase in student membership.
Respectfully,
Carol Anne

4
Here are the latest membership stats for September 2021
Current members: 386
Lifetime Members: 44
Student members: 104
Delegates: 57

Membership dipped a bit after the conference, which is normal. Special thanks to delegates for keeping up with members. And to the student subcommittee - when the connections are made, I can see a big sign up.
   
The SUNYLA LIS Student subcommittee
Three liaison relationships have been officially established and information about student membership and SUNYLA have been sent out. These schools are UB, UAlbany, and The Palmer School.

A non-members survey has been sent out to both UAlbany and UB students. The purpose of this survey is to see if students are aware of our organization and are interested in joining. Joan will be sending out this survey to Palmer School shortly.

We are interested in creating a student mentoring program. Jocelyn has drafted a document outlining what such a program would look like (attached) .

The subcommittee will be meeting on 9/20 to discuss liaison connections and planning two events: a resume/CV writing workshop and academic librarians panel (Future Librarians Day). We will probably start looking for volunteers to get involved with these events shortly.

Delegate Enhancement Subcommittee
The SUNYLA Delegate Enhancement Subcommittee met again in August.  Still working on ideas, including reduced rates for conference attendance and other motivators, such as meeting attendance incentives. Our next meeting is on October 8, 2021. All are welcome.

Respectfully,
Carol Anne

5
June 16, 2021 Council Meeting @ VIRTUAL (Annual) / President's Report
« on: June 15, 2021, 02:41:42 PM »
President's Report June 2021

Many thanks to Carrie Fishner and her committees - this year’s conference looks very exciting – there’s lots of great programs, social events, and virtual networking opportunities – take advantage of as much as you can. Special thanks to Ebsco and other vendors who sponsor numerous aspects of the conference. This conference will be a success – but looking forward to catching up with people (in-person) at Farmingdale in 2022!

Shannon Pritting contacted Jocelyn and I about an opportunity. SUNY was recently awarded a $25,000 grant from Ebsco to be used for DEI initiatives.  They want to focus on supporting more DEI professional development, and to support initiatives to review DEI for library collections, both print and electronic.  They have been discussing this with ESLN as well, to handle the funds.  Since SUNYLA is a great venue for creating ad hoc committees to address areas that SUNY libraries are looking to collaborate more in, they are hoping that perhaps SUNYLA could work with OLIS to coordinate in this area, with OLIS providing the funding from Ebsco, and some other in-kind support. We met and discussed possible options, including workshops through the year, and initiatives at SUNYLA 2022. A main point of our discussion was continuity and not one-time events.

During the April Delegate Enhancement Subcommittee (more under membership) meeting, the perennial issue of library professionals/librarians/SUNYLA naming surfaced. While we have debated the SUNYLA name and realize the difficulty with a change, a suggestion came up about organizing a Library Professionals Committee. I spoke to Susan Perry (OLIS) who has been in both librarian and library professional roles, for input and possible leadership of a committee.

Here’s to another wonderful year – it has been a pleasure and honor to work with all of you – SUNYLA strong is its members – your work makes SUNYLA strong!

Respectfully,
Carol Anne

6
Many thanks to Dan Harms for writing this up.

RESOLVED, that the SUNYLA Librarians Association urges campuses to hire new librarians at
or above the same or equivalent rank at which new tenure-track teaching faculty are typically
hired at their campus; and

RESOLVED, that the President of SUNYLA shall share this resolution with the SUNY Libraries
Consortium and the directors of the libraries of SUNY.

7
Here are the latest membership stats for June 2021
Current members: 400!
Lifetime Members: 42
Student members: 111
Delegates: 56

Once again, the annual conference had a big impact on membership – we are at 400 members!  Also, a thank you to delegates for spreading the word, and another push to library school students (thanks to Amanda and her group) for this increase.

The SUNYLA LIS Student subcommittee
The LIS student subcommittee last met on April 22nd.
Everyone was reminded to send out conference information to their liaison schools/listservs.
Jocelyn received feedback from her contacts at UAlbany about our survey. We will be applying their suggestions to the survey and sending it out again this fall along with a non-member survey.
We discussed the possibility of having some non-conference webinar(s) or in-person unconference experiences for student members this fall.
•   Future Librarians Day (in-person or virtual) - have panels of different types of academic librarians (systems, tech services, access, information lit, etc.) talk about what they do. If anyone is interested in participating in something like this, please reach out to Amanda (amlowe@albany.edu)
•   Resume/CV workshop
•   Interviewing/Mock Interview sessions
Discussed the creation of a job list where all open SUNY Library positions could be posted - this would not only benefit recent graduates looking for employment but folks looking for other jobs within the SUNY system.
For future conferences, we would like to establish a student buddy system - allowing student members to opt-in upon registration to be assigned a "buddy" for the duration of the conference. We concluded that this would be a good networking opportunity for student members and put them a little more at ease as they navigate what may be one of their first conference experiences. We will discuss this with the conference planning committee for next year and if this is something that we would like to pursue, create a pool of SUNYLA members that would like to be student buddies.
Of note, one of our early student members rejoined as a lifetime member.
Delegate Enhancement Subcommittee
Several SUNYLA delegates met for the Delegate Enhancement Subcommittee. There was much discussion on how to entice engagement with reluctant colleagues. We brainstormed ideas to encourage delegate engagement, including regular communication. This could include conversations with SUNYLA library deans/directors about SUNYLA professional development opportunities, grants, etc.

We scheduled 4 regular meetings each year, open to all delegates and other interested individuals. The coming year's meetings are at 10 am on:
August 13, 2021
October 8, 2021
February 11, 2022
April 8, 2022

Respectfully,
Carol Anne



8
March 26, 2021 Council Meeting @ VIRTUAL / President's Report
« on: March 25, 2021, 09:37:01 PM »
President's Report March 2021

Congratulations and special thanks to Jennifer DeVito, Bill Jones, Jill Locascio, Carrie Marten, Jessica McGivney, and Jennifer Parker for organizing another wonderful Midwinter event. Its YouTube videos are also getting good traffic as well. 

I met with Jocelyn to discuss the Delegate Enhancement Subcommittee since the 1st Vice President works on the delegate initiatives. We ironed out some of the basic details before bringing a full committee together. We brainstormed ideas to encourage delegate engagement, including regular communication. We recommend that the committee consists of the 2nd VP, past president, the membership chair, and SUNYLA delegates. We will hold a meeting next month and then schedule 4 regular meetings each year, open to all delegates. The coming year's meetings are at 10 am on:

April 9, 2021
August 13, 2021
October 8, 2021
February 11, 2022
April 8, 2022

I will post these dates and meeting Zoom links onto the Council listserv.




9
Here are the latest membership stats for March 2021
Current members: 362
Lifetime Members: 39
Student members: 85
Delegates: 56

SUNYLA membership has declined slightly. Though we can anticipate a change, since the conference registration usually generates a jump in numbers.
We did receive a request to gift a membership. This is possible with the giver filling in the registration form and payment. We could set this up more formally on the website to encourage library leaders (e.g., directors, deans) to sponsor new hires. Twice a year, the Committee could send an email to key library administrators promoting this opportunity.   
The SUNYLA LIS Student subcommittee met in early February and sent out a survey to current student members. To date, there are 13 responses (11 UB, 1 Queens, 1 UAlbany). It will be sent out a second time for more responses. From the survey responses it looks like students would most be interested in us providing interviewing workshops, mentorship, Resume/CV workshops, and a student advisory panel to SUNYLA.

The subcommittee developed a second survey for student non-members that will be shared through liaison channels. The committee is working on a flyer/poster that is focused on student membership which will include a QR linking directly to membership registration and a focus on membership being free for 2 years. This poster/flyer will be shared with through liaisons with the hopes that they will share with their student institutions via listservs. In addition, the subcommittee will make posts to social media channels to bring attention to student membership.
Another meeting is planned for April to discuss continuing to grow student memberships and the promotion of the 2021 Annual Conference to our current student membership and potential student members.

Once again – a note to delegates - Due to Covid and working off-campus conditions, physical checks to SUNYLA will take some time to process. At this point, deposits should all be up to date. Most of membership is paid via PayPal.

Respectfully,
Carol Anne

10
January 15, 2021 Council Meeting @ VIRTUAL / President's Report
« on: January 14, 2021, 06:49:02 PM »
President's Report January 2021

Happy New Year! Hope everyone is safe, healthy, and  happy.

On December 11, we hosted the virtual happy hour - Holiday Ugly Sweater event. Thanks to Jill for the Zoom coordination. It was several hours of fun and there was a request to host a regular Zoom happy hour.
 
I contacted the SUNYLA Archivist for an update, since there has been little communication in that area. There is a report.

Review of the Mentor Award (under Old Business)
The Wind Beneath Our Wings Award (WBOWA)

Mentors are vital for the professional growth of library professionals.  This award honors and encourages the efforts and dedication of individuals in the library field who have demonstrated exceptional commitment with mentoring members of SUNYLA. It acknowledges support a SUNYLA member received to expand their knowledge and expertise within the library and information field.

Award criteria

Eligibility for the Award acknowledges mentorship support of one or more SUNYLA members to reach professional goals within a SUNYLA library.

Nominators must be a current SUNYLA member in good standing for at least 2 years.

Award recipients do not need to be SUNYLA members.

A nomination letter highlighting the nominee’s mentoring activities and how they have made and impact for at least one SUNYLA member's library career.

We had one comment regarding Bylaw Draft (under Old Business) :
I am curious about this in the bylaws:
3.3 Student membership is available to individuals enrolled at least half-time in a library or information science program, provided they are not eligible for another membership category. After leaving school, the former student member may renew SUNYLA membership as a first-time member. 
>>> Why not eliminate the "at least half-time" language? 

Respectfully,
Carol Anne
   

11
Here are the latest membership stats for January 2021

Current members: 390
Lifetime Members: 36
Student members: 94
Delegates: 56

SUNYLA  membership has remained steady.

Due to Covid and working off-campus conditions, physical checks to SUNYLA will take some time to process. At this point, deposits should all be up-to-date, as per the Treasure's report. Most of membership is paid via PayPal.

The SUNYLA LIS Student subcommittee was convened with many interested members! Amanda Lowe agreed to serve as the chair.  First Meeting report

1.   Current committee membership: Amanda Lowe (chair), Jocelyn Ireland, Fred Stoss, Mechele Romanchock, Joan Cook, Melissa Netzband, and Keri Thomas Whiteside.

    a.   If you are interested in joining this committee, please reach out to Amanda Lowe (amlowe@albany.edu)
2.   During this meeting we discussed who would be a direct liaison with each library school   
    a.   University at Buffalo - Amanda
    b.   Syracuse - Fred/Keri
    c.   Pratt - Mechele
    d.   UAlbany - Jocelyn
    e.   Palmer School - Joan
    f.   St John's - Melissa
    g.   Queens - [vacant]
    i.   If membership has any direct connections with anyone within these schools, please reach out with contact information or anything else that may be helpful for the school liaisons.

3.   Carol Anne shared list of current student members

4.   Committee discussed ways of interacting with student membership and decided that we should survey students that are currently members as well as students that could be potential members before we start planning any programming, etc.
    a.   Keri agreed to work on drafting a survey
    b.   Jocelyn agreed to work on drafting an email
    c.   Committee decided to wait to send anything out to students until the start of the spring term.

5.   Committee would like to request a small starting budget of $150, with the hopes that we can use it for future programming endeavors after the return of survey results

6.   The next meeting is on January 22nd, 2021

Respectfully,
Carol Anne

12

Thank you to SUNYLA members. I hope you are all safe and healthy.

A special thanks to April Davies and Bill Jones for working with me on the By-law and Manual changes. These are in the forum and we will discuss them during Old Business. 

Last month, I met with Kim Nolan, chair of the Professional Development Committee. We discussed the committee charges and its direction. That conversation generated the idea of separating the committee into professional development and awards/scholarships. As we continue to expand in the latter area, creating a committee that focuses on just awards/scholarships and another addressing professional development and continuing education initiatives might prove more manageable.   

DRAFT - Under OLD Business

The Wind Beneath Our Wings Award (WBOWA)
Mentors are vital for the professional growth of library professionals.  This award honors and encourages the efforts and dedication of individuals in the library field who have demonstrated exceptional commitment with mentoring members of SUNYLA. It acknowledges support a SUNYLA member received to expand their knowledge and expertise within the library and information field.

Award criteria

Eligibility for the Award acknowledges mentorship support of one or more SUNYLA members to reach professional goals within a SUNYLA library.

Nominators must be a current SUNYLA member in good standing for at least 2 years.

Award recipients do not need to be SUNYLA members.

A nomination letter highlighting the nominee’s mentoring activities and how they have made and impact for at least one
SUNYLA member's library career.

Respectfully,
Carol Anne


13
Here are the latest membership stats for  November 2020
Current members: 388
Lifetime Members: 34
Student members: 83
Delegates: 56

SUNYLA  membership has remained steady.
Amanda Lowe has agreed to serve as the chair of the SUNYLA LIS Student subcommittee. We will meet next week to outline the charge and actions for the future.
Respectfully,
Carol Anne

14

Thank you to SUNYLA and its members! I appreciate the energy that goes into this organization. Special thanks to William Jones III for his term as president - leading us through some trying times through the pandemic. Additionally, a HUGE thank you to Jocelyn Ireland and her team for the phenomenal work on the 2020 conference - over 500 attendees - WOW, a first for our annual conference.  And I am grateful for our delegates and their continued work with advancing SUNYLA on our campuses - we have almost 400 members due in part to their efforts.   

In August, I sent SUNYLA Standing Committee chairs the lists of members who are interested in participating in a respective committee. This should be an ongoing (@ 6 month) task. This informs committee chairs about members who would like to be involved. Chairs can contact these members to coordinate .... We do not have ad hoc committees on our membership form; would we want to add that to the new database structure.

Thank you to Katherine Brent for her many years in serving as the Webmaster.  At conference, Bill Jones agreed to take on the Webmaster role and work on the membership database.

Respectfully,
Carol Anne

15
Here are the latest membership stats for September  2020
Current members: 392
Lifetime Members: 34
Student members: 81
Delegates: 55

SUNYLA  membership has increased a bit since the conference; though the conference was an amazing boost. Delegate nudging is highly beneficial.

I reached out to campuses to increase delegate representation. I was able to get a few more and am waiting to hear back from several others. I am looking forward to working with a sub-committee (old business) for delegates.

Student memberships - CELIAM is a program at University at Rochester - the program aims to recruit more students into the LIS field. Would we be willing to extend free membership to these undergraduates? There are ~ 20.

Respectfully,
Carol Anne

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