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Topics - Jenny Collins

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November 4, 2022 Council Meeting @ VIRTUAL / Archivists report
« on: November 03, 2022, 06:19:03 PM »
nothing to report - If possible I would like to add the proposal for the new method for archiving and collecting conference materials that was first discussed at SUNYLA 2022 to the agenda for the next council meeting.

Thanks, Happy Friday!!!

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Proposal for changing how we archive content from previous SUNYLAs - Renea will be presenting the plan in person at the meeting and this report serves as a written version. Enjoy the conference, all!

Hi all! Happy SUNYLA meeting! Renea Rapp from SUNY Maritime will be delivering our proposal in person but I wanted to provide a report for the online forum.

Previously, the way that all documentation for SUNYLA planning and associated materials has been archived is by the current SUNYLA archivist requesting the materials from those involved and then creating a digital backup of those materials to be sent to University at Buffalo. This method has been spotty for a number of reasons and Renea looped me in on a plan to make the documents easier to collect and more accessible for future conference committees.

This will one - create a better documentation history for the archive and two allow committees to continuously avoid reinventing the wheel by having to re-create documentation that already exists. Instead committees would easily be able to access the documentation and then make changes to suit the unique needs of that conference.

The plan currently is to create a large google drive repository for these documents. Renea and I are working on an organizational schema that will allow for easy drops and downloads of documents. Editing privileges can be passed from committee to committee and at the conclusion of each sunyla we will be able to download and send the documentation from that particular conference for permanent placement at UB.

Google Docs is the proposed system due to its availability and ease of use for both Google and Microsoft Campuses. Also permissions could easily be swapped between planning committees from conference to conference. The SUNYLA archivist would maintain it and make sure that the relevant individuals had access to edit and access materials. If approved we would be looking to implement this plan for the 2023 SUNYLA conference.

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June 16, 2021 Council Meeting @ VIRTUAL (Annual) / Archives Report
« on: June 15, 2021, 04:37:37 PM »
Happy SUNYLA everyone! I have started work drafting an archives policy for digitally created documents - like conference proceedings, meetings notes, etc etc. to be archived. Emily Kilcher at U Albany has kindly offered to work on this with me.

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March 26, 2021 Council Meeting @ VIRTUAL / Archivist report
« on: March 26, 2021, 08:57:32 AM »
Nothing to report at this time. Happy Spring all, be safe.

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January 15, 2021 Council Meeting @ VIRTUAL / Archivists Report
« on: January 14, 2021, 02:14:44 PM »
Working with SUNY Delhi librarian Kate Baroody to collect materials pertaining to this year's SUNYLA.

Nothing else to report, hope everyone is as well as possible!

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Nothing to report. Happy SUNYLA! Thank you to Jocelyn!

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March 27, 2020 Council Meeting (VIRTUAL) / Archivist Report
« on: March 27, 2020, 09:25:22 AM »
Nothing to report at this time.

Everyone, please stay safe!

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November 8, 2019 Council Meeting @ UAlbany / Archivists Report
« on: November 07, 2019, 04:48:47 PM »
Nothing New to Report -- happy Friday everyone!

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I'm in the process of collecting meeting minutes and reports to be archived.

Reminder to conference organizers please send documentation regarding the planning of this years conference to me to be archived.

Email items at collinjg@delhi.edu

Physical items can be mailed to

Jennifer Collins
Bush Hall 339
SUNY Delhi
454 Delhi Dr, Delhi, NY 13753

Happy conference

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March 15, 2019 Council Meeting @ Onondaga / Archivists Report
« on: March 15, 2019, 10:30:40 AM »
Reminder to the secretary to please email me meeting notes so I can add them to the file. collinjg@delhi.edu. Nothing else to report right now, happy Friday all!

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November 2, 2018 Council Meeting @ Delhi / Archivists Report
« on: November 02, 2018, 10:21:13 AM »
Nothing to report at this time.

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September 21, 2018 Council Meeting @ UAlbany / Archivists Report
« on: September 20, 2018, 03:48:40 PM »
Nothing to report at this time.

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June 13, 2018 Council Meeting @ FLCC (Annual) / Archivists Report
« on: June 13, 2018, 10:19:49 AM »
Hi All,

Conference organizers please mail me any documentation you have relating to the organization of this years annual conference so that they can be sent to UB as part of the sunyla archive.

Jennifer Collins
SUNY Delhi - Resnick Library
454 Delhi Drive
Bush 339
Delhi, New York, 13753
United States
T: 6077454641

Other than that nothing to report. Happy conference.

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January 26, 2018 Council Meeting @ FIT / Archivists Report
« on: January 26, 2018, 09:36:13 AM »
Nothing to report.

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November 3, 2017 Council Meeting @ Albany / Archivists Report
« on: November 03, 2017, 10:15:51 AM »
Nothing to report

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