Author Topic: 2nd VP/Conference Chair Report  (Read 89 times)

jireland

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2nd VP/Conference Chair Report
« on: March 26, 2020, 04:46:29 PM »
A LOT has changed since our last council meeting. The biggest news is the annual conference is no longer taking place in person due to the COVID-19 pandemic. All conference activities will be done virtually.

This decision did not come lightly. MVCC was very much looking forward to hosting the 2020 conference. However, given the unpredictability of the virus spread and keeping the best interest of our member’s health, I saw no other course of action but to cancel all conference activities taking place on the MVCC campus.

The show will go on! Presenters will be contacted to see if they are willing to present virtually. After the sessions are finalized, a schedule will be created. The conference typically takes place over the course of three days. This timeframe may no longer be appropriate. The conference may be condensed to a shorter period.

One bit of good news is that Kaetrena Davis Kendrick is still our keynote speaker.

Carol Anne Germain and I are currently looking at options for vendor sponsorship. We still very much want to include vendors in this event. Options like online vendor fairs/exhibits are being looked at.

Registration will likely be delayed. Registration was supposed to go live in early April, but that might be pushed to mid-to-late April even May. I would first like to finalize plans with vendors, evaluate technology needs and expenses, and then decide if a registration fee is needed. If there is a registration fee, it will be minimal. Registration will be open to SUNYLA members first, then opened to non-SUNYLA registrants until a cap is reached.

The conference will likely take place through Zoom. During breakout times, there will be around four concurrent sessions. The plan is to have all presentations recorded and accessible through the SUNYLA forums and conference website. Attendees will be encouraged to share thoughts and ideas about the sessions in the forums so the sharing of ideas can continue after the conference is finished. Presenters will be tasked with monitoring their session’s forum.

The planning committee will also be brainstorming different ways to promote social togetherness even in our isolated state during the conference.

Any ideas or questions can be sent to jireland@mvcc.edu.

Respectfully submitted,
Jocelyn Ireland