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Personnel Policies Committee Sept 18 Report
We have 4 new members that have recently joined our committee:

Lauren Puzier
University of Albany

Danielle S. Apfelbaum
Thomas D. Greenley Library, SUNY Farmingdale

Rebecca Hewitt
Peter J. Cayan Library, SUNY Poly, Utica

Jacquie Keleher
Schenectady County Community College

They will be joining Dana Tomlin from Old Westbury and Christian Poehlmann from U Albany and myself - that makes a total of 7 members!!

Mary Timmons,
Chair PPC

Personnel Policies Committee

No official report. 

At some point, however, we do need to discuss Exit Surveys (one of PPC's charges).

Mary Timmons,
Chair PPC

Personnel Policies Committee Report - No report.

Plans to work with IPEDS data kind of fell apart.....

Bill Jones and I have been exploring the IPEDS database to gather Library personnel stats.  We are looking at different geographical areas (outside NYS) as well as trying to find/pull historical data.  (This is an extension of the SUNY Librarian personnel info posted at the last meeting.)

Still following up on SUNY Librarians and Student FTE system wide data...

I have been pulling reports from IPEDS and created an Excel data sheet with Student FTE to Librarian Ratio – the original request to Personnel Policies Committee.  This sheet is just FTE Students to FTE Librarians. See uploaded sheet.
(Note: I counted PT Librarians as 50% for calculations.  I also kept in CUNY as it was a part of the original data set)

Bill Jones and I have been in discussion on what types of data would be useful.  Further progress:
There is the Academic Library Survey (ALS) has similar material back 1996, biannual, in separate yearly files.

IPEDS has data on Librarian (FT and PT) as well as library technicians; student FTE; library expenditures; salary and wages.  Fall 2012 to Fall 2017. 

Preliminary reports and working files in housed in Google Docs at this point; Bill secured storage space on the SUNYLA server as a permanent home for data.

Next Steps –pull usable historical data on librarian staffing and budgets from ALS. Pull reports for wages and expenditures – what will it reveal?

Follow up from the SUNY Onondaga meeting regarding Librarians and Student FTE system wide data...

I have been in contact with Dave Lamphere, Associate for Institutional Research Institutional Research and Data Analytics SUNY, and obtained two reports:
SUNY Enrollment 2017:
Historical Librarian Counts:

Please note:  I obtained these files a while ago and the data is a bit dated.  We can get updated information (current data was still being compiled and churned when I spoke to him last); we just need to request.  Dave was also interested in knowing how we could use the data, what other data might be useful, the need for the data, etc.  He was interested in knowing that this data was being used and had a purpose. 

SO - What do we want to do next?   What do we want as a collective? 

Mary Timmons
Chair, PPC

SUNYLA Personnel Policies Committee
June 12, 2019

•   Contacted Sarah Morehouse to obtain the '2017 SUNY Librarian to FTE Ratio' survey responses.  Questions:  Where should this information be stored? 
If we undertake another survey are there any other data we wish to gather? 

•   Collaborated with Jason Torres on a survey to solicit information on library promotion and tenure documentation.  From Jason’s opening e-mail message regarding the survey “SUNYLA/UUP Appendix 48 Project: During the course of the recently completed negotiations between the State of New York and United University Professions an agreement was made to engage in post-contract discussions on the topic of protected research and scholarship time. Both parties agreed that to better explore possible solutions, additional information regarding the practices on within SUNY libraries was needed to determine possible courses of redress and action. In keeping with this decision, it was decided that both parties would jointly review all applicable campus library promotion and tenure documentation, and any accompanying, specific applicable local library practices or policies in place regarding the protection of unscheduled research and scholarship time currently in place and in use on campuses.
The following survey was jointly developed by representatives of SUNYLA and the UUP Appendix 48 Advisory Committee to the contract negotiations; the following questions seek to obtain feedback on the history, practice and need from the duly recognized representatives to each campus, and will form the foundation of a broader, future SUNYLA initiative.”
This survey only went to UUP campuses; survey to close June 14th.
Is there a need to survey the remaining campuses?

•   Exit Survey:  There is an Exit Survey instrument already in place. Is this useful data to collect?  Where is the data being stored? Do we want to explore an alternate method of capturing the data? This survey was last updated 2005.

•   2015 Salary Survey – Could not locate a complete copy of the 2015 Salary Survey results. 
Respectfully submitted,
Mary Timmons

SUNYLA Personnel Policies Committee Report
March 15, 2019

Hello - I'm the new chair of the Personnel Policies Committee (PPC).  We currently have three other members. Emily Carlin (Purchase); Dana Tomlin (Old Westbury); Christian Poehlmann (Albany).  If you, or a colleague, would like to join please contact me.

The committee has not met in a while.  Before we start any new activities, I'd like to get feedback on a few questions as related to the charge of the committee:

As part of the charge of the PPC we are to conduct "exit surveys of librarians leaving SUNY libraries and reports on the responses to this survey back to the Board and Council": 
Has this been done in recent memory?
Do we still want to continue to do this?
Goals of this endeavor?
"The Committee conducts, prints, and distributes a SUNY Library Salary Survey, generally every two years, with the time of the final report distribution being such that the data may be useful in contract negotiations."
The last survey was collected in 2015 (?)  Can the results be posted on the website?
Do we still want to continue to do this? 
For further discussion: If we want to conduct a survey - what are the goals? 

Respectfully submitted,
Mary Timmons (Monroe)

Hello - I am the new Chair of the Personnel Policies Committee!  (Today, I am in an all day meeting so I will not be able to even attend online.)

The committee currently has 4 members: Dana Tomlin, Emily Carlin and Christian Poehlmann + myself.  We would love to have more!  If there is anybody that wants to join us PLEASE contact me.  Our main objective is implementing a Salary Survey in the upcoming year. 

Towards that end - I  found the SUNYLA Conference session on the 2015 Survey implemented by Eugene Harvey, Chris Keough, Jill Locascio and Nancy Abashian.  I also have the survey instrument (googledoc).  If anybody has any more information, helpful hints, feedback or comments about the survey let me know.

We will be getting started soon in updating the survey instrument.  Please think about polling questions that we would like add or perhaps questions that need modification.

I believe our other task is the Exit Survey.  I am not sure how much this survey is used; perhaps it is an agenda item for a time when I can actually participate in the meeting. 

(PS - would somebody add my name to the Committee list webpage?

Let me hear from you - Mary Timmons, Monroe Community College

Several of us from Monroe Community College will be attending the SUNYLA Conference.  Personal Changes: The Library is in the midst of hiring a new assistant director.  The college itself will be welcoming a new Provost in July; this represents the first major change in divisional leadership for the library for a good 18 years.  Recently the college underwent a major reorganization and Library Services (and its upper administration) moved back with Academic Services. 

Now that the summer is here we are working on the backlog of projects that piled up over the busy Spring semester.  We are heavily involved in OER initiatives throughout the college.  In March. we hosted a college wide conference to introduce the topic to the faculty and get them excited about adopting open resources for their classes.  Several faculty have applied for and won internal grants to explore and implement OER.

January 23, 2015 Council Meeting @ FIT / Re: Campus Updates
« on: January 22, 2015, 12:49:25 PM »
Mary Timmons - Monroe Community College delegate

The LeRoy V Good library on the main campus is putting the final touches on the new bibliographic instruction classroom.  Six new Steelecase Verb tables with LED monitors have been installed and 30+ laptops have been purchased to support library instruction.  These tables coupled with a repositioned overhead projector system (with sound) and an upgraded instructor's station make this truly an interactive, collaborative classroom.  The librarians are busy getting comfortable with the new set-up.

Rick Squires, Collection Development Librarian, and Alice Wilson, Assistant Director, are doing outreach to the high schools as part of MCC's dual enrollment program.  Debbie Mohr, Database Control Librarian, has returned from ACRL's “Assessment: Demonstrating the Educational Value of the Academic Library” immersion program; she reports that it was very intense.  Other librarian news, Micquel Little, former assistant director, has taken a position in California and we will posting a position sometime soon (we all know what soon means in a SUNY school).   

The college is in semester two of Middle States.  Several librarians are on teams writing draft reports for the self-study portion of the evaluation.  Also, we are in the midst of a search for a new Vice President / Provost for Academic Services.  Busy time for the college and the library with people being involved in a multitude of committees across the campus. 

November 14, 2014 Council Meeting @SUNY Albany / Re: Campus Updates
« on: November 12, 2014, 10:47:12 AM »
The MCC Libraries has been extra busy this semester with our gate count going up 8% registering some 76,200 people coming through our doors for September alone.  We've implemented a new online system for collecting query data and we saw those statistics jump 37%.  THE Form, as we call, collects information from all service points so no matter where service is provided data is captured.  It is hopping here.

The LeRoy V. Good Library is putting the final touches on a revamped bibliographic instruction classroom.  It has been equipped with new movable furniture, individual laptops and LCD monitors for group interactive work.  The DCC Learning Commons also upgraded its study rooms installing SmartBoards and LCD monitors to create more interactive spaces for our students.

We migrated to LibGuides Version 2 over the summer.  We are now refining the guides, developing a more organized structure to assist in finding specific subject and learning all the bells and whistle that comes with v.2.

The College's New Downtown Campus is coming along and we are slated to move in 2017.  Very exciting stuff happening around this.

The College also started its Middle States process this semester.  Has it really been 10 years since the last one?  Several members of the library staff are involved either on committees or serving as chairs. 

September 26, 2014 Council Meeting @SUNY IT / Re: Campus Updates
« on: September 22, 2014, 11:18:33 AM »
The MCC Libraries have been quite busy this summer upgrading the facilities.  The Learning Commons, located in the Damon City Campus, won a competitive internal grant to redesign two study rooms with the latest in presentation equipment and furniture.  We were awards then entire grant including new Steelcase Node chairs, movable tables and LED dual wall monitors to allow our students to connect, move and work collaboratively. 

At the Brighton Campus, the LeRoy V. Good Library dedicated a Veteran’s Resource Center (VRC) on September 8th.  There are currently 794 military veterans taking classes at MCC  The VRC  features new, ergonomically-designed furniture, a special collection of books, laptop computers with links to veteran-friendly resources and sites, and a bulletin board featuring up-to-date information of interest to veterans.   

Our librarians have also been busy.  Deb Mohr, Assessment Librarian, has been accepted into the ACRL “Assessment: Demonstrating the Educational Value of the Academic Library” immersion program track, to take place this November in Nashville.  This program will study how to approach assessment from a learning-centered perspective as a tool to guide evidence-based classroom, curriculum, and program development. 

Micquel Little, Assistant Director of Library Services, was the pilot librarian to record a new series sponsored by Atlas Systems for their web library titled “Colleague to Colleague”. The title of her talk is “The Future of Academic Libraries and the Role of Resource Sharing.”

We also recently hired part time librarian, Andrea Kingston.  Andrea was previously an intern in the DCC Learning Commons where she concentrated on a massive weeding project.  Andrea will be concentrating on making our migration to LibGuide v.2 a smooth transition.   

March 21, 2014 Council Meeting @SUNY Albany / Monroe Comm College
« on: March 21, 2014, 08:46:29 AM »
At Monroe CC we are starting the Middle States accreditation process.  We are also starting a campus wide initiative aimed at retention and completion called the Academies and modeled after the Queensborough Community College program.  Librarians are heavily involved in both endeavors. 

This week Assistant Director Micquel Little is presenting at the 2014 ILLiad Conference in Virginia Beach. 'Assessment with ILLiad: Discover the value!'  Also, Library Director Mark McBride has given two presentations on Open Educational Resources to the college community.  The snows have hit us hard the past few weeks and there have been several event/presentation cancellations; we are slowly digging out. 

On the facilities front, money is being secured for the new downtown campus and talks with the architects have begun.  The really good news is the library / learning commons is looking like it will be a MAJOR presence on campus:  library, computer lab, tutors, faculty expressing interest that they want adjacency, tech help area, faculty and student meeting space within the area.  We have high hopes for a really great space!

SUNYLA Newsletter October 2013

In June, Mark McBride was appointed as Director, Library Services for the MCC Libraries. Mark most recently served as Coordinator of Library Instruction for the E.H. Butler Library at SUNY Buffalo State.  
Jennifer Reisch has started a semester-long practicum at the LeRoy V. Good Library. Jennifer is a library school student at UB and plans to graduate in December.
Assistant Director Kate Jenkins has left MCC for a position at Indiana University of Pennsylvania; we wish Kate the best of luck.  

The libraries are busy with events bringing faculty and administrators into the library to give presentations.  Currently we are hosting MCC’s Provost and Vice President of Academic Affairs Michael McDonough and Professor Charlie Clarke of the Psychology Department for a discussion on banned books: You Can’t Read That!: Banned Books Under Discussion.  

Upgrades and expansions to the libraries:
The purchase of a new building for the downtown campus has finally happened.  After an extensive search and months on negotiations, MCC will be moving its downtown Damon City Campus to a new home about a mile from the current campus.  The downtown campus has had some 480% growth in the past 15 years; we are targeting 2017 for a move-in date.  

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