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Messages - Bill Jones

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1
March 27, 2020 Council Meeting (VIRTUAL) / President's Report
« on: March 26, 2020, 05:27:03 PM »
Hello SUNYLA!

Welcome to our first completely virtual SUNYLA Council meeting.  We are in some very strange times with the COVID-19 pandemic.  I know that for myself, it has been challenging to settle into a work-from-home schedule, especially with a young child at home!

In addition to providing some SUNYLA updates, I’d like to use this post to share some valuable resources related to COVID-19.

Update 1:  The SUNYLA Midwinter Virtual Conference had its biggest year yet!  Thank you to Jill Locascio (Planning Team Chair, TDG Chair), and team members Carrie Marten (SUNY Purchase), Jessica McGivney (SUNY Farmingdale), and Jennifer Parker (SUNY Cortland) for helping to plan such a great event!  Please see Jill Locascio’s forum post for more information about SUNYLA Midwinter http://sunyla.org/forums/index.php?topic=951.0

Update 2:  The SUNYLA Annual meeting will be a virtual conference.  Please see Jocelyn Ireland’s forum post for more information http://sunyla.org/forums/index.php?topic=947.0

Update 3:  I’m continuing to work with Mary Timmons on the data project.  Many things have happened both locally and regionally that have interfered with the completion of this project.

Update 4:  Negotiations over the ScienceDirect journal package are coming to a close.  Thank you so much to all of the members of the negotiating team for all of their hard work!

Update 5:  I’m continuing to work on the Cafe Press site.  I’ll share more information at our next Council meeting.

Update 6:  Jennifer DeVito (Stony Brook) and I served on the SLC Professional Development Subcommittee for scholarships to the Sienna Leadership Institute.  Congratulations to the five recipients of the scholarship!  The recipients of the scholarship are Michelle Beechy (Monroe CC),  Sarah Morehouse (Empire), Mona Ramonetti (Stony Brook), Esta Tovstiadi (OLIS),  and Rachel Turner (Binghamton).

Resources for COVID-19:

There have been a lot of different resources coming across listservs regarding free resources, mental health, and Alma/Primo related to COVID-19.  I’d like to share a few resources with you.  First is a message from Ken Fujiuchi, chair of the SUNY Libraries Consortium:

-------
To all SLC Members,
 
The SUNY Libraries Consortium Board of Directors endorses the recommendation of the Association of College & Research Libraries, and the American Library Association in supporting the safety and well-being of library workers and the communities we serve by calling for the closure of library buildings until the risk from COVID-19 is significantly reduced.
 
As academics we understand the special role that libraries play on campus and are encouraged that so many SUNY schools consider the library to be such an essential part of their program. And we take pride in providing consistently reliable service of the highest caliber. Yet, given the uncertainties pertaining to the current global public health pandemic, we call on all SUNY campuses to close their library buildings for the duration of the crisis.
 
Helpful Links:
•   SUNY Libraries COVID-19 Planning and Information (https://slcny.libguides.com/libraries-COVID19)
•   SUNY’s COVID-19 Response (https://innovate.suny.edu/covid19/)
•   Basecamp for COVID 19 Library Response and Planning -join link (https://3.basecamp.com/3649838/join/JCAEYjmRR3H8)
•   Ithaka S+R Survey (https://tinyurl.com/covidlibrary)
 
Sincerely,
Ken Fujiuchi
Chair of the SUNY Libraries Consortium Board
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Tips for Mental Wellness from NYS:
https://omh.ny.gov/omhweb/covid-19-resources.html

Alma Primo Resources regarding COVID-19:
https://knowledge.exlibrisgroup.com/Cross_Product/Best_Practices_for_the_Ex_Libris_Community_During_COVID-19

COVID-19 Global Cases by Johns Hopkins CSSE:
https://systems.jhu.edu/research/public-health/ncov/

Our next meeting is scheduled for June 17, 2020.  This meeting will also be virtual.  More details about connecting will be shared later in collaboration with the conference planning team.

Stay healthy and safe,
Bill Jones

2
January 10, 2020 Council Meeting @ FIT / President's Report
« on: January 09, 2020, 10:54:16 PM »
Hello SUNYLA!

Happy New Year and welcome back!  I hope that everyone enjoyed their Holiday break!

Our remaining Council Meetings are scheduled for:
March 27, 2020:  Mohawk Valley Community College
June 17, 2020:  Mohawk Valley Community College

I have just a few updates:

I'm continuing to work with Mary Timmons on the Librarians data project.  Thank you, Mary, for your continued conversations with David Lamphere at SUNY and gathering all of that interesting data!

I've been working on the SUNYLA Midwinter Virtual Conference with Team Awesome.  Thank you to everyone for putting together another great virtual conference!  Jill Locascio has more information in her Forum Post: http://sunyla.org/forums/index.php?topic=927.0

The 2020 Conference Planning Committee is hard at work ensuring another great conference, being held this year at Mohawk Valley Community College in June. Thank you to everyone that's been involved with the planning!  I heard from Jocelyn Ireland that the SUNYLA water bottles and mugs were received and came without damage from shipping (yay!)  For more details about the conference, please check out Jocelyn's Forum Post at http://sunyla.org/forums/index.php?topic=934.0

The SUNYLA Logos are up on the website!  I created a webpage with download links to different logo sizes and you'll need to have the secret password to access them at https://www.sunyla.org/logo/download.php  If you need the password, please reach out to me at jonesw@geneseo.edu

I looked into creating a CafePress account, and I need to know what email address I should.

Library Advocacy Day is Tuesday, February 25, 2020. Does anyone plan on attending?

Three items that we'll talk about under new business:

-- Marc Wildman, the director of CLRC, contacted Carol Anne and asked about having a liaison for ESLN (Empire State Library Network).  Marc expressed interest in having a stronger affiliation with SUNYLA and the SUNYLA conference.
-- Sienna Leadership application committee for SUNY Libraries Consortium [Member(s) from Exec Board]
-- SUNYLA Council Meeting travel for SUNYLA Webmaster

Respectfully submitted,
Bill Jones (SUNY Geneseo)

3
November 8, 2019 Council Meeting @ UAlbany / President's Report
« on: November 08, 2019, 08:41:37 AM »
Hello SUNYLA!

There's a possibilty that the January Council meeting may be rescheduled for Friday, January 10, 2020 due to a conflict.  I'll let you know as soon as the potential date change has been confirmed with the Fashion Institute of Technology.

Our other remaining Council Meetings are scheduled for:
March 27, 2020:  Mohawk Valley Community College
June 17, 2020:  Mohawk Valley Community College

Please remember (and remind your colleagues) that anyone within SUNY Libraries has a voice in SUNYLA and I highly encourage anyone willing and able to attend either in person or virtually.

On Tuesday, October 15th – Wednesday, October 16th, April Broughton (SUNYLA 1st Vice President) and I attended the SLC Meeting at the Embassy Suites in Saratoga Springs.  This meeting was largely focused around contract negotiations with Elsevier, along with a SUNY sectors meeting, a discussion about alternative access, updates from SUNY Libraries Shared Services (SLSS) & the SUNY Office of Library and Information Services (OLIS), a small-group discussion about the future of SLC, and an SLC business meeting.  More details will be shared during today's Council meeting.

The SUNYLA Midwinter Conference 2020 planning is underway, led by Jill Locascio!  Jill will share more details during her report.

I've been working with Mary Timmons on a data analysis project regarding Librarian to student ratios and library budgets.  Katherine has granted me access to the server and I have already started by creating a database and tables, and I have a directory to place dynamic report templates.  More information will be shared during the Personnel Policies portion of our agenda.

Katherine Brent reached out to me and said that she would be interested in giving someone else the opportunity to serve as SUNYLA Web Manager.  Katherine has been serving in this role for nine years!  Here are the responsibilities that Katherine listed in her email:

* Updating the sunyla.org webpage content (the council page, conference pages, meetings & minutes, and newsletters are the most frequently needed updates)
* Maintaining the site's back end (Wordpress, forums)
* Credit card used for paying hosting, domain registration, and Zoom account (all reimbursed)
* Triaging some inquiries (mostly membership) that come into the web@sunyla.org email, usually by forwarding them to the current membership person or, if it's about payment, the treasurer
* Logan does the membership pages' maintenance and the conference registration page stuff, so coordinating structural changes with him to make sure those don't break

I'm personally interested in taking on this opportunity after I pass the torch to April Broughton in June 2020, and I have let Katherine know that I am interested.  If you'll have me, I'll need to be appointed by April and confirmed through applicable processes in the SUNYLA Bylaws.

Stay warm!
Bill

4
September 20, 2019 Council Meeting @ SUNY Geneseo / President's Report
« on: September 19, 2019, 09:51:48 PM »
Hello, SUNYLA!

Thank you for the opportunity to serve as your SUNYLA President again!  I am incredibly humbled and grateful for the opportunity to serve you in this role.

Our upcoming meeting schedule for the year is as follows:

November 8, 2019: University at Albany (changed from Nov. 15)
January 17, 2020: Fashion Institution of Technology
March 27, 2020: Mohawk Valley Community College
June 17, 2020: Mohawk Valley Community College

Thank you to everyone who made SUNYLA 2019 such a successful and inspiring conference.  There were many excellent conference sessions, conversations, connections, and meals had at SUNYLA 2019, in addition to a great keynote by Jason Schmitt (known for his documentary, "Paywall:  The Business of Scholarship").  You can find that documentary on YouTube at this link:

https://youtu.be/HM_nWsdbNvQ

At SUNYLA 2019, Thursday night’s dinner included catered Dinosaur BBQ, homemade ice cream by Gannons Isle Ice Cream, and many fun games including a life-sized Scrabble board, an Escape Room, and a putt-putt miniature golf course in the library!  Each golf hole had a special theme, and I especially liked the Dr. Seuss themed golf hole and the glow-in-the-dark portion of the course through the library stacks.  At the Thursday night dinner, the Friend of SUNYLA Award was presented to SUNY Shared Library Services Platform Director, Shannon Pritting.  I’m very much looking forward to SUNYLA 2020 at Mohawk Valley Community College, led by SUNYLA’s 2nd Vice President/Conference Chair, Jocelyn Ireland.

A shout out and congratulations to everyone going live on Primo and Alma!  This was a challenging process, and we all managed to get there together.  Thank you to everyone involved!

On Thursday, September 19th, I met with April Broughton to discuss Vice President responsibilities and a few internal projects for the future (please see their post):

http://sunyla.org/forums/index.php?topic=900.0

Last year, Carol Anne and I created a set of Google Drive folders to contain various Toolkits for Executive Board members.  This year, I started filling in some of the Toolkits with documents that I have created in the past, including an agenda for the Annual Conference New Member Meeting, a template for the Conference Lunch welcome speech, the Delegate Health Checklist, and other helpful documents.  I found it very helpful to talk about roles and responsibilities with April Broughton in order to identify which information would be most helpful to include in these folders.  We will continue to fill in these Toolkits with more information as we move forward.

I will be attending the SUNY Libraries Consortium meeting on Tuesday, October 15 – Wednesday, October 16 in Saratoga Springs, NY with April Broughton.  This meeting has a full agenda (please see attached - login required).  We will report out what we learn from the meeting at our next Council Meeting on November 8th at UAlbany.  I hope to see you there!

Respectfully yours,
Bill Jones

5
Hello, SUNYLA!

- Elections for 1st VP, 2nd VP, and Treasurer were conducted in May using the electronic ballot (thank you, Jill Locascio!). Congratulations to April Broughton (1st VP – Finger Lakes Community College), Jocelyn Ireland (2nd VP – Mohawk Valley Community College), and Greg Bobish (Treasurer – University at Albany).  New officer terms begin following the conference on Friday June 14th.

- I will be hosting a New Member/1st-time Attendee gathering at 5:30pm (just before the Membership Social) on Wednesday, June 12th in the Coulter Gallery.  If this is your first SUNYLA Conference, you should come (psst… you get a goodie bag)!

- Thank you for the opportunity to serve as the 1st Vice President for a second time this last year, and I look forward to serving as your SUNYLA President in the year ahead!

- Meeting dates and locations for next year will be coming soon.  Stay tuned to the sunyla-l listserv.

Thank you,
Bill Jones

6
March 15, 2019 Council Meeting @ Onondaga / 1st Vice President Report
« on: March 14, 2019, 09:29:43 PM »
Hello, SUNYLA!

It's that time again - the Nomination Committee is seeking nominations for 1st Vice President/President-Elect, 2nd Vice President/Conference Chair, and Treasurer.  Any member current with their dues is eligible to run for a position.  Please let me know by emailing jonesw@geneseo.edu if you are interested in running for any of these positions or please encourage your colleagues who are looking to expand their leadership endeavors.  Elections are typically in April and will be held by electronic ballot.

The position terms are:

1st Vice President/President-Elect:
The 1st VP serves a 3-year term.  The first year of the term they serve as 1st VP and are responsible for coordinating delegates, chairing the Nomination Committee, and helping the President as needed.  The second year of the term they assume the position of President and see to the running of SUNYLA and serve as the liaison to the SUNY Council of Library Directors.  The final year of the term they serve as Past-President and advise the President as needed.

2nd Vice President (Conference Chair):
The 2nd VP serves a 1-year term and is responsible for organizing the next SUNYLA conference (2020) including overseeing the various committees.  The 2nd VP will serve as a liaison between the conference library and SUNYLA.

Treasurer: 
The Treasurer serves for two years, and may be re-elected.  The Treasurer receives, records, holds, and distributes all monies of the Association in accordance with Policy on the Expenditure of Association Funds; maintains a record of paid members and forwards names of Delegates to the Membership Committee Chairperson; prepares a written annual statement of accounts for Membership; and makes recommendations to the Council for changes in procedures, spending limits, and policies.

More information on each of these positions can be found at:  http://sunyla.org/a-manual-of-duties-and-responsibilities/

Thank you,
Bill Jones

7
January 18, 2019 Council Meeting @ FIT / 1st Vice President Report
« on: January 17, 2019, 05:41:27 PM »
Hello, SUNYLA!

Elections are coming up in March for the following positions:

-- 1st Vice President
-- 2nd Vice President
-- Treasurer

Also, thanks to everyone who responded to the SUNYLA Health Check I sent out a while back.  I received responses from most delegates, and I have reached out to all of the campuses who did not respond.  We almost have a full delegate roster!  I'm waiting to hear back from a few campuses that are in the process of selecting a new delegate.

I received some interesting comments and questions from the Health Check that I'm posting here in the forum to discuss during the Council meeting.  I'll add the answers to these questions in the comments section of this post later.


Comment 1:
-- We have had some issues with memberships. SUNYLA seems to have departed from the summer membership renewal and moved to individual reminders - but most members are not aware of these changes. Also a few people have lost access to the list-serv - can someone check that all members have access?

Comment 2:
-- What types of news and updates I should relay to my Library colleagues? (e.g., committee news, positions available, conferences)
-- How often to share the news? (e.g., I don't want to annoy people with too many updates, or end up in a spam bucket :)   
-- What would be preferred method of delivery? (e.g., a periodic message to my home Library listserv, an agenda item at a Library Staff meeting, et cetera) 

Comment 3:
-- I am unable to log into sunyla.org and don't know what (to do).

Comment 4:
-- I'd love a review of what responsibilities are expected of a delegate

Comment 5:
-- I've been [this campus's] delegate for almost 2 years, and I've never attended a council meeting in person, except the June conference meeting.  My workday is too crazy to even consider taking a day off for such a meeting.  What am I missing?  I participate online to the extent possible, but never past noon.  I would love to travel and work closely with more SUNY colleagues, but at this time I'm the only librarian present during the day at my institution.

Comment 6:
-- Dues? That was one of my questions - how do I know who owes dues?

Comment 7:
-- I really love the sharing and community at SUNYLA. I love seeing what libraries all across NY are doing, and (of course) like having a platform to share all the amazing things that our Library is doing.


Thank you!
Bill Jones

8
November 2, 2018 Council Meeting @ Delhi / 1st Vice President Report
« on: November 01, 2018, 11:35:05 PM »
Hello everyone!

On Thursday, November 1st, I sent an email to each campus delegate with a link to a Google Form to help make sure that our delegate list is up-to-date and to provide an opportunity for delegates to share information and ask questions about SUNYLA.  The form should take about three minutes (or less) to complete, and can be found at this link:

https://goo.gl/forms/C77YE9mkIeuoIUkw2

I will be closing the form at the end of November.  If you are a delegate, please fill out the form as soon as you can.

Thank you!
Bill Jones

9
Congratulations on your retirement, John!  You will be missed!  Have fun  8)

10
September 21, 2018 Council Meeting @ UAlbany / 1st Vice President Report
« on: September 20, 2018, 10:51:34 PM »
Hello, SUNYLA!

Thank you all very much for the opportunity to serve again as your 1st Vice President.  I’m honored to be serving SUNYLA through my second three-year commitment, and I’m excited for our organization’s potential for growth and change as we migrate to our new Library Services Platform, Alma.

Over the month of October, I’ll be reaching out to campus delegates to make sure that SUNYLA has an up-to-date delegate roster, and to ask a few short questions on how SUNYLA can better meet the needs of its member libraries.  Please feel free to reach out to me at jonesw@geneseo.edu if you have any questions or if you have any ideas about how I can better serve SUNYLA in my role as 1st Vice President.

Respectfully yours,
Bill Jones

11
September 18, 2017 Council Meeting @ Delhi / IDS Project Liaison Report
« on: September 18, 2017, 08:42:34 AM »
IMPORTANT!: 

Due to the increasing number of libraries using IDS Logic, IDS Project is now using LibAnswers to collect trouble tickets and questions regarding IDS Logic.  In the past, libraries have emailed Bill Jones directly for support.  In order to provide better support for IDS Logic, additional support personnel will now be answering your questions.

All questions emailed to Bill Jones regarding IDS Logic will now be forwarded to LibAnswers.  In your best interest and for a faster response, make sure that you send your IDS Logic inquiries to the following email address:

logic@idsproject.libanswers.com

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The IDS Project Online Mentor Institute begins today!  We have five Mentors-in-Training and they will be participating in the course until the end of the year.  Graduating mentors will be announced at next year’s conference.

-----------

The IDS Project is excited to invite attendees to our Fall User Group Sessions!  A day of training, discussion, and collaboration can aid in the essential service we provide to our students and patrons. We encourage all Interlibrary Loan/Resource Sharing staff that work daily to provide resources to other libraries and from other libraries to attend and immerse yourself in the IDS Project community.  The agenda and registration link will be posted very soon.

Dates & Locations:

Western User Group
Tuesday, October 3rd at Syracuse University

Eastern User Group
Thursday, October 12th at Colgate University

Metro User Group
Tuesday, November 7th at SUNY Optometry

*Lunch will be provided.
 
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The Annual IDS Project Conference was held on Thursday, July 27th, and Friday, July 28th at the SUNY Polytechnic Institute in Utica, NY and was well received by attendees.  Peter Bae of Princeton University gave the keynote presentation for this year’s conference.  There were 131 attendees from 82 different institutions, including 20 out-of-state institutions.  Those out-of-state institutions were:

Auburn University Libraries
Claremont Colleges
Clark University
Colorado State University
Dartmouth College
Dartmouth College Library
Harvard University
Johns Hopkins University
Lafayette College
Middlebury College
Millersville University
North Carolina State University
Princeton University
U.S. Coast Guard Academy Library
University of Arizona
University of Connecticut
Villanova University
Wellesley College
Wesleyan University
Worcester State University

Next year’s conference will be held at Utica College in Utica, NY.

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Registration is open for the IDS Project Conference!

The IDS Project's 13th Annual Summer Conference is Thursday, July 27th and Friday, July 28th at the SUNY Polytechnic Institute in Utica, NY. This year's conference theme is Steering the Future, Together and approximately 200 attendees are expected.

This year's conference is packed with information and training regarding exciting new technologies and strategies for information access, resource sharing and acquisitions/collection development. Session tracks include ILL/DD, Technology, and Collection Development. You can choose to follow an entire track or choose individual sessions from across each track. All library professionals are encouraged to attend regardless of affiliation with IDS Project.

REGISTRATION: http://www.idsproject.org/conferences/2017/registration.aspx
 
CONFERENCE AGENDA: 
https://idsprojectconference2017.sched.com

CONFERENCE COST: $175 Registration Fee.

The Spring Regional User Group meetings were recently held at Hobart & William Smith Colleges (Western), University at Albany (Eastern), and College of Optometry (METRO).  Practitioners were given the opportunity to learn about updates in Empire Library Delivery, the ILLiad Check-up Challenge, the Electronic Delivery Utility, and updates on Tipasa.  Resources can be found for each region at http://idsproject.org/usergroups.aspx

13
Hello SUNYLA!

I can’t believe that this is my final update as President!  It sure is amazing how fast time moves.  Thank you all for your support.

I'm pleased to announce the incoming board:
Carrie Fishner (Delhi)- President
Carol Anne Germain (Albany)-1st VP/President-Elect
April Steenburgh (FLCC)- 2nd VP/Conference Chair
Amanda Lowe (Albany)- Secretary
Greg Bobish (Albany)- Treasurer

Following the conference I will move into the role of Past-President (Ex-Officio).

The one Bylaws change on our election ballot also passed.  As stated on the ballot, the Bylaws change was:

Membership would like to change the structure for when we collect membership dues. Dues are currently collected conference-to-conference. With the proposed change membership would reflect a calendar year and dues would become due on the date of starting membership yearly. This change may eliminate confusion and generate goodwill.

Chosen through electronic vote, SUNYLA 2018 will be held at Finger Lakes Community College in Canandaigua, NY in June 2018.  Specific dates to follow.

I hope to see many of you around at Stony Brook this week and that you have an awesome time at the conference!

Respectfully yours,
Bill

14
March 10, 2017 Council Meeting @ Stony Brook / Re: President's Report
« on: March 10, 2017, 07:38:54 AM »
Attached to this message are Dawn's drawings.

Thanks,
Bill

15
Planning for the Spring Regional User Group meetings is underway and we are planning on having the Western User Group meeting at Hobart & William Smith Colleges on Thursday, May 18th, and the Eastern User Group meeting on Thursday, May 25th at SUNY Albany.  The planning team is still in the process of selecting a location for the METRO User Group meeting.  Stay tuned at http://idsproject.org/usergroups.aspx

Next week, IDS Project will be presenting a poster session at the OCLC Resource Sharing Conference.  The following IDS Project mentors and staff will be present for the presentation:

-   Nancy Abashian (Binghamton University)
-   Jennifer Acker (Hudson Valley Community College)
-   Saleena Au (Adelphi University)
-   Timothy Jackson (University at Albany)
-   Bill Jones (SUNY Geneseo)
-   Jay Kibby (The College of St. Rose)
-   Micquel Little (Claremont Colleges Consortium)
-   Michael Mulligan (SUNY Upstate Medical University)
-   Melissa Perez (University of Texas at San Antonio)
-   Beth Posner (CUNY Graduate Center)
-   Christine Sisak (Nazareth College)
-   Mark Sullivan (SUNY Geneseo)
-   Elise Thornley (Binghamton University)
-   Simone Yearwood (Queens College)

More information on the IDS Project Annual Conference is forthcoming.

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