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Topics - mtimmons

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Still following up on SUNY Librarians and Student FTE system wide data...

I have been pulling reports from IPEDS and created an Excel data sheet with Student FTE to Librarian Ratio – the original request to Personnel Policies Committee.  This sheet is just FTE Students to FTE Librarians. See uploaded sheet.
(Note: I counted PT Librarians as 50% for calculations.  I also kept in CUNY as it was a part of the original data set)

Bill Jones and I have been in discussion on what types of data would be useful.  Further progress:
 
There is the Academic Library Survey (ALS) has similar material back 1996, biannual, in separate yearly files.

IPEDS has data on Librarian (FT and PT) as well as library technicians; student FTE; library expenditures; salary and wages.  Fall 2012 to Fall 2017. 

Preliminary reports and working files in housed in Google Docs at this point; Bill secured storage space on the SUNYLA server as a permanent home for data.

Next Steps –pull usable historical data on librarian staffing and budgets from ALS. Pull reports for wages and expenditures – what will it reveal?

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Follow up from the SUNY Onondaga meeting regarding Librarians and Student FTE system wide data...

I have been in contact with Dave Lamphere, Associate for Institutional Research Institutional Research and Data Analytics SUNY, and obtained two reports:
SUNY Enrollment 2017:  https://www.sunyla.org/sunyla_docs/committees/ppc/SUNYEnrollment2017.xlsm
Historical Librarian Counts: https://www.sunyla.org/sunyla_docs/committees/ppc/SUNYLibrarianCount-FromSUNY.xlsx

Please note:  I obtained these files a while ago and the data is a bit dated.  We can get updated information (current data was still being compiled and churned when I spoke to him last); we just need to request.  Dave was also interested in knowing how we could use the data, what other data might be useful, the need for the data, etc.  He was interested in knowing that this data was being used and had a purpose. 

SO - What do we want to do next?   What do we want as a collective? 

Mary Timmons
Chair, PPC

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SUNYLA Personnel Policies Committee
June 12, 2019


Activities:
•   Contacted Sarah Morehouse to obtain the '2017 SUNY Librarian to FTE Ratio' survey responses.  Questions:  Where should this information be stored? 
If we undertake another survey are there any other data we wish to gather? 

•   Collaborated with Jason Torres on a survey to solicit information on library promotion and tenure documentation.  From Jason’s opening e-mail message regarding the survey “SUNYLA/UUP Appendix 48 Project: During the course of the recently completed negotiations between the State of New York and United University Professions an agreement was made to engage in post-contract discussions on the topic of protected research and scholarship time. Both parties agreed that to better explore possible solutions, additional information regarding the practices on within SUNY libraries was needed to determine possible courses of redress and action. In keeping with this decision, it was decided that both parties would jointly review all applicable campus library promotion and tenure documentation, and any accompanying, specific applicable local library practices or policies in place regarding the protection of unscheduled research and scholarship time currently in place and in use on campuses.
The following survey was jointly developed by representatives of SUNYLA and the UUP Appendix 48 Advisory Committee to the contract negotiations; the following questions seek to obtain feedback on the history, practice and need from the duly recognized representatives to each campus, and will form the foundation of a broader, future SUNYLA initiative.”
This survey only went to UUP campuses; survey to close June 14th.
Is there a need to survey the remaining campuses?

Other:
•   Exit Survey:  There is an Exit Survey instrument already in place. Is this useful data to collect?  Where is the data being stored? Do we want to explore an alternate method of capturing the data? This survey was last updated 2005.

•   2015 Salary Survey – Could not locate a complete copy of the 2015 Salary Survey results. 
 
Respectfully submitted,
Mary Timmons

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SUNYLA Personnel Policies Committee Report
March 15, 2019

Hello - I'm the new chair of the Personnel Policies Committee (PPC).  We currently have three other members. Emily Carlin (Purchase); Dana Tomlin (Old Westbury); Christian Poehlmann (Albany).  If you, or a colleague, would like to join please contact me.

The committee has not met in a while.  Before we start any new activities, I'd like to get feedback on a few questions as related to the charge of the committee:

As part of the charge of the PPC we are to conduct "exit surveys of librarians leaving SUNY libraries and reports on the responses to this survey back to the Board and Council": 
Has this been done in recent memory?
Do we still want to continue to do this?
Goals of this endeavor?
   
"The Committee conducts, prints, and distributes a SUNY Library Salary Survey, generally every two years, with the time of the final report distribution being such that the data may be useful in contract negotiations."
The last survey was collected in 2015 (?)  Can the results be posted on the website?
Do we still want to continue to do this? 
For further discussion: If we want to conduct a survey - what are the goals? 



Respectfully submitted,
Mary Timmons (Monroe)

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Hello - I am the new Chair of the Personnel Policies Committee!  (Today, I am in an all day meeting so I will not be able to even attend online.)

The committee currently has 4 members: Dana Tomlin, Emily Carlin and Christian Poehlmann + myself.  We would love to have more!  If there is anybody that wants to join us PLEASE contact me.  Our main objective is implementing a Salary Survey in the upcoming year. 

Towards that end - I  found the SUNYLA Conference session on the 2015 Survey implemented by Eugene Harvey, Chris Keough, Jill Locascio and Nancy Abashian.  I also have the survey instrument (googledoc).  If anybody has any more information, helpful hints, feedback or comments about the survey let me know.

We will be getting started soon in updating the survey instrument.  Please think about polling questions that we would like add or perhaps questions that need modification.

I believe our other task is the Exit Survey.  I am not sure how much this survey is used; perhaps it is an agenda item for a time when I can actually participate in the meeting. 

(PS - would somebody add my name to the Committee list webpage? mtimmons@monroecc.edu)

Let me hear from you - Mary Timmons, Monroe Community College



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