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June 17, 2020 Council Meeting @ VIRTUAL (Annual) / SLC Update
« on: June 16, 2020, 02:07:10 PM »
The SUNY Libraries Consortium held their spring meeting virtually last week, June 8-10th. Over the 3 days, topics covered ranged from discussion of library re-opening plans, future of the SLC, and the SLC Business meeting.

The SLC has worked with the SLSS and OLIS over the last month on 4 week planning sprints in several areas that address some of the more common concerns with library re-opening scenarios. These planning groups reported out their findings during the meeting on day 1, and then breakout groups discussed and added to the collected notes. All findings for these groups will be collected and shared on the SLC LibGuide (as well as recordings of some of the meeting sessions).

Day 2 focused on the future of the SLC and what the membership wanted to see from this organization. Themes that really stood out from these discussions were that there needs to be clear roles defined for SLC, OLIS, and SLSS. There were other specific asks, including ideas such as an orientation for new Directors, clear communication charts and channels, and perhaps developing a visual representation of the 3 organizations. Many also see the SLC as more of an advisory organization at this time. The SLC Board will take all of the feedback, and work on putting it together to bring back to the membership at the fall meeting, with possibly a few scenarios on how we might move forward. Other discussions on day 2 included the OCLC master agreement, and the CPC's charge and name being updated to better reflect how they envision moving forward in the future.

Day 3 was focused on sector meetings and the business meeting for the organization. Sectors met to discuss the last 2 days, and most discussions centered on re-opening plans and the future of the SLC. Sharing ideas and concerns, as well as the idea of "doing less with less". There was no new business for the meeting, new Board members and their terms were introduced, and those members of the board whose terms ended were thanked for their service.

Leaving the board: Curtis Kendrick, Katie Ghidiu, and Susan Lieberthal
Elected to 3 year terms on the Board: Christine Faraday, Alana Nuth, and Rebecca Mugridge
Elected to fill 2 year term on the Board: Jill Locascio
Remaining Board Members: Ken Fujiuchi, Carrie Fishner, Mark McBride
SLC Coordinator & Board Assistant: Jennifer Smathers

Board positions for next year:
      Chair - Carrie Fishner
      Chair-Elect - Rebecca Mugridge
      Secretary - Christine Faraday
      Treasurer - Jill Locascio

The Promotion & Tenure ad hoc committee will be presenting a Pre-Conference session, "Promotion & Tenure Boot-Camp" this afternoon as part of the SUNYLA 2020 Annual Conference. We have surveyed those attendees who registered prior to June 4th for the issues they most wanted to discuss, and tailored our topics to these. We have also recruited a number of other Librarians who will act as additional mentors during the session discussions and some who are willing to do 1:1 mentoring moving forward for attendees on portfolio work (Thank you!)

Looking ahead, we will continue to seek feedback from the membership on what resources they find most helpful and strive to provide these. One goal is to work on a repository of promotion and tenure guidelines from the SUNY state operated and community campuses (we know that there are some that have been gathered from other purposes in years past, but we would like to make this a searchable resource for all Librarians).

Carrie Fishner, Chair

March 27, 2020 Council Meeting (VIRTUAL) / SLC Update
« on: March 27, 2020, 10:27:01 AM »
The SLC Board has met twice in response to the COVID-19 pandemic. We drafted a response supporting the ALA and ACRL statements on all libraries being closed, and have disseminated that to the SLC membership to use on their campuses as they see best.

We have also worked on a plan to get all campuses an online chat service so that as they move services online, they will have that option as a one time aid measure (there were 7 libraries with no chat options). We have worked with Springshare to be able offer LibAnswers, and hope to look at a consortia deal for next year.

AVON trial system wide going on - looking at how campuses respond - seems to be a lot of overlap with Kanopy and a lot of good content.

SLC spring meeting - we are looking at moving this to an online meeting, but over the same dates (June 8-10), stay tuned for more details.

There are 3 Board positions open - please consider running for a position. Nominations due by April 3rd to Katie Ghidou

Respectfully, Carrie

March 27, 2020 Council Meeting (VIRTUAL) / Promotion & Tenure ad hoc
« on: March 27, 2020, 09:38:18 AM »
With the shift to a virtual conference, we will be meeting soon (watch email for a Doodle poll) to figure out how to change our pre-conference session to a virtual format. If anyone would like to offer their services as a mentor, please contact Carrie at

January 10, 2020 Council Meeting @ FIT / Promotion & Tenure ad hoc
« on: January 10, 2020, 08:19:46 AM »
At our last meeting we discussed submitting a proposal for the annual conference as a pre-conference session Bootcamp style session. This was the most popular suggestion that came out of last year's session we held at the conference.

We would like to send out a survey to the membership prior to the conference to solicit feedback on what services/options they would like to see during this session. A few of our ideas include having 4-5 more experienced Librarians from a variety of areas and institution types to review 1-2 documents (that are prepared ahead of time) and offer Q&A session.

Our goal is to be as helpful to as many people as possible, so we would not be able to do a full portfolio review session.

Respectfully submitted,
Carrie Fishner, Chair

November 8, 2019 Council Meeting @ UAlbany / Promotion & Tenure ad hoc
« on: November 08, 2019, 10:38:07 AM »
We are in the process of setting up a meeting to start planning a pre-conference session "Bootcamp" as came out of the session at last year's conference. We will also discuss other ways we can begin to provide mentoring or other services to our colleagues on this topic. This meeting should take place in the next two weeks.

If anyone else would like to join us in the planning/discussion phase, please contact Carrie at

We had a great session at SUNYLA 2019, with a lot of wonderful discussion. Several ideas came out of this session on moving forward, some include a bootcamp workshop, mentor program with the Professional Development committee, and helping to pull all of the SUNY/CC campus promotion policies together.

Look for communication from Carrie to those who volunteered to work with this committee in the next week.

Thanks, Carrie

Join us at the panel discussion session Friday June 14th at 10:45. This will be a great chance to ask questions and share your experiences with colleagues in all levels of the promotion and tenure process. The best thing about SUNYLA is the support we can provide to each other!

Reach out to Carrie Fishner ( with any questions.

March 15, 2019 Council Meeting @ Onondaga / Promotion & Tenure ad hoc
« on: March 14, 2019, 01:25:15 PM »
The Promotion and Tenure Ad Hoc Committee met on 3/14/19 to clarify our charge and to create an action plan moving forward. After some discussion, we decided that our role is primarily that of mentoring our colleagues through the process of promotion and tenure. As such, we will seek to recruit more seasoned library staff who will be members of our pool from which those going through the process can reach out to.

We will also offer a session (either a panel or a SIG session) at SUNYLA 2019 as a group mentoring opportunity. We think it would be nice if this could become an annual session.

We also discussed working with UUP and the A48 committee if it is re-commissioned to collect examples of promotion and tenure policies across the SUNY libraries for reference (for our purposes this would purely be in the case of when campuses are reviewing their own policies or are looking to start discussions on making changes and wish to have ready access to what other libraries are doing).

The last item discussed was to present a resolution to the SUNYLA, which if passed would be presented to the Board of the SLC, to have all newly hired tenure-track librarians be given relevant information about the tenure and promotion process on their campus within a week of their appointment (see attached).

January 18, 2019 Council Meeting @ FIT / Promotion & Tenure ad hoc
« on: January 18, 2019, 08:37:56 AM »
No updates at this time

November 2, 2018 Council Meeting @ Delhi / Promotion and Tenure ad hoc
« on: November 01, 2018, 01:20:26 PM »
Hi all,
We are in the process of putting together a steering committee of sorts for this group. If you would be willing to participate on this group, please fill out this form with your information:

I had received contact information from a small group last spring who were willing to participate on this committee, and will be reaching out to them in the next week to find out if they are still interested.

Ideas for this group include collecting policies on promotion & tenure processes for librarians, seeing if we can work with the Personnel Policies committee to find out what the numbers are for librarian ranks across campus, providing review services for those putting packets together, and general sounding boards and support. We might offer workshops online and at annual conference on this topic if there is interest.

Carrie Fishner

June 13, 2018 Council Meeting @ FLCC (Annual) / President's Report
« on: June 11, 2018, 02:26:14 PM »
I just wanted to take a moment and thank everyone for such a great year. There is a lot happening in SUNY Library-land right now. OER is taking off with a bang both nationally, and within SUNY, and our libraries are taking the lead in so many ways. I was just in Albany last week, and the eyes of the nation (and the world!) are on SUNY to see how we move forward with OER. The SLC has begun to find it's footing as our new guiding organization, taking over some areas from OLIS and SCLD, and I look forward to seeing more collaboration from them with SUNYLA. Many of librarians and library staff are heavily involved in the process of prepping for the new LMS and the migration from ALEPH to ALMA. We can expect some growing pains, but I think that everyone sees that this will be a win in the long run.

The annual conference is once again upon us, and filled with great content. While you are taking in all of the wonderful sessions prepared by your colleagues, don't forget to take a few moments to spend some time connecting and networking. One of the best parts of SUNYLA is forming those connections that allow you to bounce ideas off of a colleague from another campus, or reach out for advice on a proposal or review of your promotion packet. We have so many amazing members, and I am thankful to be a member of this organization.

Again, thank you for allowing me to represent you all this past year as your President. I look forward to continuing my involvement in the future, and know that the incoming Executive Board, led by President Elect Carol Anne Germain is going to lead the organization well.

March 23, 2018 Council Meeting @ FLCC / President's Report
« on: March 22, 2018, 09:09:33 PM »
I encourage anyone interested in running for an executive board position to reach out to VP/President Elect Carol Anne Germain to get your name on the ballot for April's elections. Being an active member of the SUNYLA leadership has been an amazing opportunity, and has led to some wonderful connections across SUNY. I hope to see a slate of candidates that represents all of the talents and diversity that we have across our libraries.

Planning for this year's annual conference is well underway. The conference committee has been doing a lot of work to prepare a program and activities to meet everyone's needs. We will be getting a first hand look during the meeting on Friday at the campus and facilities.

The spring SLC meeting will be held April 18-20th in Syracuse. Voting for new SLC Board Members is happening now, and is open through March 29th. Each campus gets one vote; I encourage you to speak with your directors to offer your opinions on the candidates.  The search for the SLC Executive Director is well underway, WebEx presentations will be happening next week. Everyone is invited to view and comment. Please see the SLC report for more details on all of the candidates.

January 26, 2018 Council Meeting @ FIT / President's Report
« on: January 22, 2018, 03:22:38 PM »
Hello 2018!

There has been a lot of preparation work going on throughout SUNYLA over the last few months. This year's SUNYLA Midwinter Virtual Conference, Practical OER: Transitioning from Theory to Implementation, will be taking place on Friday February 2nd from 10am-3:30 pm. It looks like we have another great slate of programs, with some coming from out of state as well! Many of our libraries are heavily involved in OER on their campuses and this is a great way to highlight what is happening. This conference has grown quite a bit in the last few years, and is another feather for SUNYLA's cap on how we are supporting our library colleagues.

Our 2018 Conference Planning Committee has also been hard at work. This year's theme is "Throw Open Our Doors: Academic Librarians Open to New Experiences, Opinions, and Viewpoints", and the call for conference proposals went out a few weeks ago, with a deadline of February 9, 2018. Check out the conference website here for more information:

Patrick Callahan will be attending this week's meeting and providing updates from the SLC. Some of the current priorities there are the search for an Executive Director, and the LSP adoption/migration process. December's one day meeting in Albany provided many updates on these issues, and things appear to be moving smoothly. This year, the SLC will be having it's spring meeting separate from our annual conference - at last year's meeting we decided to shoot for a joined conference every other year. I will be attending the spring meeting in April.
Elections for SUNYLA will be coming up in April, so if you are considering getting more involved, I would encourage you to ask our current or prior E-Board members about their experiences, and to check out the duties on the SUNYLA website ( ). This year we will be electing a First VP/President Elect, 2nd VP/Conference Chair, and Secretary. Getting involved is a great way to expand your knowledge of the SUNY Libraries, create lasting relationships across SUNY, and to add to your own leadership skills. If you are not quite ready to jump in to the E-Board, please consider joining a standing committee.

I am very interested in the possibility of creating an ad hoc committee to help those who are preparing for and going through the promotion and tenure processes. As many of you realize, SUNY Librarians are lacking in getting colleagues to the full Librarian status. To achieve this we need to work to help each other, and I am putting out a call for those who would be willing to serve. This group would work to provide support, advice, and programming (through the conference or online) to help colleagues prepare their portfolios. If you are interested, please complete the form linked here:

November 3, 2017 Council Meeting @ Albany / President's Report
« on: November 02, 2017, 02:07:39 PM »
I have to say that not a whole lot has changed since our prior meeting.

The next SLC meeting is in December, so I should have a report for our January meeting. There is still a lot of transition happening, but I hope to bring more information to January's meeting on this as well as information on the new LSP migration.

I encourage anyone who is interested in helping to plan this year's conference to reach out to our 2nd VP, April (Steenburgh) Broughton to join the committee. A successful conference takes a lot of work from many people.

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